Skip to content

KENTUCKY · CARE PROGRAM

Personal Services Agency

Managers and employees giving direct services in certified non-medical home care (personal care, attendant, companion, sitter, respite, homemaker).

PSA · ON FILE
Registries named
5
Required
3
Expected
2
Screened by ezOIG
1 of 5
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before acting as manager or providing direct services; again at the agency's discretion
    BASIS
    906 KAR 1:180 Section 6(2)(a), (3)(a); KRS 216.712(2)

    an applicant for employment in a personal services agency shall submit to, and have completed a: (a) Criminal record check conducted by the Justice and Public Safety Cabinet, Administrative Office of the Courts, or a company that conducts a search of criminal record information maintained by the Justice and Public Safety Cabinet or Administrative Office of the Courts

    Read the source apps.legislature.ky.gov

  2. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before acting as manager or providing direct services
    BASIS
    906 KAR 1:180 Section 6(2)(b), (4)(b)

    an applicant for employment in a personal services agency shall submit to, and have completed a: ... (b) Check of the nurse aide and home health aide abuse registry established by 906 KAR 1:100;

    Read the source apps.legislature.ky.gov

  3. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before acting as manager or providing direct services
    BASIS
    906 KAR 1:180 Section 6(2)(c), (4)(c); KRS 209.032

    an applicant for employment in a personal services agency shall submit to, and have completed a: ... (c) Check of the caregiver misconduct registry established by 922 KAR 5:120 and required by KRS 209.032;

    Read the source apps.legislature.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Not a Medicaid provider type; DMS requires monthly LEIE searches of Kentucky Medicaid providers, and 42 CFR 1001.1901 bars federal payment for excluded people

  2. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; KRS 216.712(3) and 216.710(3) bar direct-service staff with a felony sex crime

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Substance abuse test before hire, and at the agency's discretion after (906 KAR 1:180 Section 6(2)(d), (3)(d))
  • Tuberculosis risk assessment at hire and annually (906 KAR 1:180 Section 6(2)(e), (5))
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) (906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky PSA.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with Kentucky PSA preselected All Kentucky programs