Skip to content

KENTUCKY · CARE PROGRAM

Personal Care Home and Family Care Home

Staff of personal care homes (902 KAR 20:036) and family care homes (902 KAR 20:041); the statutes cited cover both as long-term care facilities, and the family care home rule restates only the nurse aide abuse registry bar.

PERSONAL CARE · ON FILE
Registries named
6
Required
4
Expected
2
Screened by ezOIG
1 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, each applicant for initial employment (temporary employment allowed pending results)
    BASIS
    902 KAR 20:036 Section 4(10)(c); KRS 216.789(3), (4), 216.793(2)

    A PCH or SPCH shall obtain a criminal record check on each applicant for initial employment in accordance with KRS 216.789 and 216.793.

    Read the source apps.legislature.ky.gov

  2. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire
    BASIS
    902 KAR 20:036 Section 4(10)(a); 902 KAR 20:041 Section 3(18) (family care homes); KRS 216.532

    In accordance with KRS 216.532, a PCH or SPCH shall not employ or be operated by an individual who is listed on the nurse aide and home health aide abuse registry established by 906 KAR 1:100.

    Read the source apps.legislature.ky.gov

  3. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire
    BASIS
    902 KAR 20:036 Section 4(10)(b); KRS 209.032

    In accordance with KRS 209.032, a PCH or SPCH shall not employ or be operated by an individual who is listed on the caregiver misconduct registry established by 922 KAR 5:120.

    Read the source apps.legislature.ky.gov

  4. KBN License Verification (nurses, SRNAs, medication aides)

    Kentucky Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed or certified staff
    BASIS
    902 KAR 20:036 Section 4(10)(d)2

    Verification of all training and experience, including evidence of current licensure, registration, or certification, if applicable;

    Read the source apps.legislature.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Not a Medicaid provider type; DMS requires monthly LEIE searches of Kentucky Medicaid providers, and 42 CFR 1001.1901 bars federal payment for excluded people

  2. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; KRS 216.789(1) bars direct-care staff with a felony sexual crime

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Tuberculosis screening and testing (902 KAR 20:036 Section 4(9); 902 KAR 20:205)
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) (906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky Personal Care.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with Kentucky Personal Care preselected All Kentucky programs