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KENTUCKY · CARE PROGRAM

Assisted Living Community

Owners, staff and regularly scheduled volunteers in direct-care positions in ALC, ALC with basic health care, and ALC with dementia care licences.

ASSISTED LIVING · ON FILE
Registries named
7
Required
4
Expected
3
Screened by ezOIG
1 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE At hire, and at least every two years for direct-care staff
    BASIS
    902 KAR 20:480 Section 14(1)(a)1, (b)1; KRS 216.789(3)

    Staff in a position that involves providing direct care services to residents shall submit to a: 1. Criminal background check upon initial hire and no less than every two (2) years thereafter; and

    Read the source apps.legislature.ky.gov

  2. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire, and annually for direct-care staff
    BASIS
    902 KAR 20:480 Section 14(1)(a)5, (b)2.a; KRS 209.032

    Check of the following registries upon initial hire and annually thereafter: a. Caregiver misconduct registry;

    Read the source apps.legislature.ky.gov

  3. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, and annually for direct-care staff
    BASIS
    902 KAR 20:480 Section 14(1)(a)6, (b)2.b; KRS 216.532

    Check of the following registries upon initial hire and annually thereafter: a. Caregiver misconduct registry; b. Nurse aide abuse registry; and

    Read the source apps.legislature.ky.gov

  4. Child Abuse and Neglect Central Registry

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire, and annually for direct-care staff
    BASIS
    902 KAR 20:480 Section 14(1)(b)2.c

    Check of the following registries upon initial hire and annually thereafter: ... c. Central registry established by 922 KAR 1:470.

    Read the source apps.legislature.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Kentucky Medicaid does not cover assisted living communities; DMS requires monthly LEIE searches of Kentucky Medicaid providers, and 42 CFR 1001.1901 bars federal payment for excluded people

  2. KBN License Verification (nurses, SRNAs, medication aides)

    Kentucky Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    902 KAR 20:480 Section 10(2)(a) and 14(2) require evidence of a current licence; no lookup is named

    Evidence of current professional licensure, registration, or certification, if applicable;

    Read the source apps.legislature.ky.gov

  3. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; 902 KAR 20:480 Section 14(1)(a)2 bars felony sexual crimes

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Tuberculosis testing (902 KAR 20:480 Section 11; 902 KAR 20:205)
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) may satisfy the checks (902 KAR 20:480 Section 14(1)(c); 906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky Assisted Living.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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