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KENTUCKY · CARE PROGRAM

Home Health Agency

Employees and volunteers with one-on-one contact with patients; the nurse aide registry check is for home health aides.

HOME HEALTH · ON FILE
Registries named
8
Required
5
Expected
3
Screened by ezOIG
3 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page; 42 CFR 1001.1901

    Any provider participating or applying to participate in the Kentucky Medicaid program must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded

    Read the source chfs.ky.gov

  2. Kentucky Medicaid Provider Termination and Exclusion List

    Kentucky Department for Medicaid Services, Division of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page: the monthly search is to find staff 'terminated or excluded from participation in the Kentucky Medicaid program', which only this list shows, and 'all lists' are searched before hiring

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded from participation in the Kentucky Medicaid program ... must search all lists prior to hiring staff

    Read the source chfs.ky.gov

  3. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hiring a home health aide
    BASIS
    KRS 216.937; 902 KAR 20:081 Section 4(1)(g)

    Home health agencies shall not be operated by or employ any person who is listed on the expanded or modified nurse aide abuse registry as permitted by 42 C.F.R. 483.156. The expanded or modified nurse aide abuse registry shall be checked prior to the employment of a home health aide by home health agencies.

    Read the source apps.legislature.ky.gov

  4. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, prospective employees and volunteers with one-on-one contact
    BASIS
    KRS 209.032(1)(c)6, (2); 902 KAR 20:081 Section 4(1)(g)

    "Vulnerable adult service provider" means: ... 6. Home health agencies as defined in KRS 216.935; ... A vulnerable adult services provider shall query the cabinet as to whether a validated substantiated finding of adult abuse, neglect, or exploitation has been entered against an individual who is a bona fide prospective employee of the provider.

    Read the source apps.legislature.ky.gov

  5. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis

    Read the source chfs.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire
    BASIS
    One way to run the pre-employment criminal background check 902 KAR 20:081 Section 4(1)(h) requires; the rule names no source

    Pre-employment criminal background checks in which the agency shall not employ an individual in a position that involves providing direct services if the individual has been convicted of a:

    Read the source apps.legislature.ky.gov

  2. KBN License Verification (nurses, SRNAs, medication aides)

    Kentucky Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    42 CFR 484.100(b) requires staff to be licensed, certified or registered as applicable; it names no lookup

    The HHA, its branches, and all persons furnishing services to patients must be licensed, certified, or registered, as applicable, in accordance with the state licensing authority as meeting those requirements.

    Read the source ecfr.gov

  3. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; 902 KAR 20:081 Section 4(1)(h) bars felony sexual crimes

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Pre-employment criminal background check; no direct-service hire with a felony for theft, drugs, abuse, neglect or exploitation or a sexual crime, or a misdemeanor for adult abuse, neglect or exploitation (902 KAR 20:081 Section 4(1)(h))
  • Pre-employment medical exam, then at least every three years, for staff serving patients at home (902 KAR 20:081 Section 4(1)(b))
  • Annual tuberculin screening (902 KAR 20:081 Section 4(1)(c); 902 KAR 20:205)
  • Home health aide training and competency (42 CFR 484.80)
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) (906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

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