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KENTUCKY · CARE PROGRAM

Home and Community Based (HCB) Waiver

Staff of HCB waiver providers (adult day health, home health, centers for independent living and others) and participant-directed (PDS) employees and representatives.

HCB WAIVER · ON FILE
Registries named
8
Required
7
Expected
1
Screened by ezOIG
3 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page; 42 CFR 1001.1901

    Any provider participating or applying to participate in the Kentucky Medicaid program must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded

    Read the source chfs.ky.gov

  2. Kentucky Medicaid Provider Termination and Exclusion List

    Kentucky Department for Medicaid Services, Division of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page: the monthly search is to find staff 'terminated or excluded from participation in the Kentucky Medicaid program', which only this list shows, and 'all lists' are searched before hiring

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded from participation in the Kentucky Medicaid program ... must search all lists prior to hiring staff

    Read the source chfs.ky.gov

  3. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire
    BASIS
    907 KAR 7:010 Section 2(3)(j)1.a.(i); Section 6(1)(g) for PDS providers

    Prior to hiring an individual, obtain: (i) The results of a criminal record check from the Kentucky Administrative Office of the Courts and equivalent out-of-state agency if the individual resided or worked outside of Kentucky during the twelve (12) months prior to employment;

    Read the source apps.legislature.ky.gov

  4. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire
    BASIS
    907 KAR 7:010 Section 2(3)(j)1.a.(ii), (k)8

    (ii) The results of a Nurse Aide Abuse Registry check as described in 906 KAR 1:100 and an equivalent out-of-state agency if the individual resided or worked outside of Kentucky during the twelve (12) months prior to employment; and

    Read the source apps.legislature.ky.gov

  5. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire
    BASIS
    907 KAR 7:010 Section 2(3)(j)1.a.(iii), (k)7.b

    (iii) The results of a Caregiver Misconduct Registry check as described in 922 KAR 5:120 and equivalent out-of-state agency if the individual resided or worked outside of Kentucky during the twelve (12) months prior to employment; and

    Read the source apps.legislature.ky.gov

  6. Child Abuse and Neglect Central Registry

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Within 30 days of hire
    BASIS
    907 KAR 7:010 Section 2(3)(j)1.b, (k)7.a

    Within thirty (30) days of the date of hire, obtain the results of a Central Registry check as described in 922 KAR 1:470

    Read the source apps.legislature.ky.gov

  7. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis

    Read the source chfs.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; 907 KAR 7:010 Section 2(3)(k)1.a bars staff with a sex crime conviction

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Drug test before employment (907 KAR 7:010 Section 2(3)(h)6)
  • TB risk assessment within 12 months before hire and annually (907 KAR 7:010 Section 2(3)(h)5)
  • Equivalent out-of-state checks for anyone who lived or worked outside Kentucky in the prior 12 months (907 KAR 7:010 Section 2(3)(j))
  • DAIL attendant care training at hire and annually; CPR and first aid within six months (907 KAR 7:010 Section 2(3)(h))
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) may satisfy the checks (907 KAR 7:010 Section 2(3)(j)2; 906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky HCB Waiver.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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