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KENTUCKY · CARE PROGRAM

Hospice

Hospice and residential hospice staff and volunteers with one-on-one contact with patients; Kentucky's hospice licensing rule adds no screening of its own.

HOSPICE · ON FILE
Registries named
8
Required
4
Expected
4
Screened by ezOIG
3 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page; 42 CFR 1001.1901

    Any provider participating or applying to participate in the Kentucky Medicaid program must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded

    Read the source chfs.ky.gov

  2. Kentucky Medicaid Provider Termination and Exclusion List

    Kentucky Department for Medicaid Services, Division of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page: the monthly search is to find staff 'terminated or excluded from participation in the Kentucky Medicaid program', which only this list shows, and 'all lists' are searched before hiring

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded from participation in the Kentucky Medicaid program ... must search all lists prior to hiring staff

    Read the source chfs.ky.gov

  3. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, prospective employees and volunteers with one-on-one contact
    BASIS
    KRS 209.032(1)(c)7, (2)

    "Vulnerable adult service provider" means: ... 7. Hospice programs or residential hospice facilities licensed under KRS Chapter 216B; ... A vulnerable adult services provider shall query the cabinet as to whether a validated substantiated finding of adult abuse, neglect, or exploitation has been entered against an individual who is a bona fide prospective employee of the provider.

    Read the source apps.legislature.ky.gov

  4. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis

    Read the source chfs.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Within three months of hire, staff with patient contact or access to records
    BASIS
    One way to meet 42 CFR 418.114(d) for Kentucky records; no Kentucky rule sets a hospice method

    Criminal background checks must be obtained in accordance with State requirements. In the absence of State requirements, criminal background checks must be obtained within three months of the date of employment for all states that the individual has lived or worked in the past 3 years.

    Read the source ecfr.gov

  2. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, hospice aides
    BASIS
    42 CFR 418.76(a)(1)(iii) makes registry standing a hospice aide qualification; it names no lookup

    A nurse aide training and competency evaluation program approved by the State as meeting the requirements of § 483.151 through § 483.154 of this chapter, and is currently listed in good standing on the State nurse aide registry.

    Read the source ecfr.gov

  3. KBN License Verification (nurses, SRNAs, medication aides)

    Kentucky Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed professionals
    BASIS
    42 CFR 418.114(a) requires professionals to be legally authorized; it names no lookup

    all professionals who furnish services directly, under an individual contract, or under arrangements with a hospice, must be legally authorized (licensed, certified or registered) in accordance with applicable Federal, State and local laws

    Read the source ecfr.gov

  4. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users, and hospice providers may join the NBCP; no Kentucky hospice rule sets a criminal standard

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Criminal background check on employees and contracted staff with direct patient contact or access to patient records, within three months of hire for every state lived or worked in over the past three years (42 CFR 418.114(d))
  • Hospice aide training and competency (42 CFR 418.76)
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) (906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky Hospice.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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