Skip to content

KENTUCKY · CARE PROGRAM

Nursing Facility

Everyone a nursing facility or nursing home employs: no one on the registries, a criminal record check on every applicant, and registry verification for nurse aides.

NURSING FACILITY · ON FILE
Registries named
8
Required
7
Expected
1
Screened by ezOIG
3 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page; 42 CFR 1001.1901

    Any provider participating or applying to participate in the Kentucky Medicaid program must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded

    Read the source chfs.ky.gov

  2. Kentucky Medicaid Provider Termination and Exclusion List

    Kentucky Department for Medicaid Services, Division of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page: the monthly search is to find staff 'terminated or excluded from participation in the Kentucky Medicaid program', which only this list shows, and 'all lists' are searched before hiring

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis to determine if any existing employee or contractor has been terminated or excluded from participation in the Kentucky Medicaid program ... must search all lists prior to hiring staff

    Read the source chfs.ky.gov

  3. Kentucky Nurse Aide Registry and Nurse Aide/Home Health Aide Abuse Registry

    Kentucky Board of Nursing (registry); Cabinet for Health and Family Services, Office of Inspector General (abuse findings, 906 KAR 1:100)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire; registry verification before anyone serves as a nurse aide
    BASIS
    902 KAR 20:300 Section 1(1)(b)1; 902 KAR 20:048 Section 2(10)(a); KRS 216.532; 42 CFR 483.35(d)(4)

    A nursing facility shall not be operated by or employ any person who is listed on the: 1. Nurse aide abuse registry pursuant to KRS 216.532; or

    Read the source apps.legislature.ky.gov

  4. Kentucky Vulnerable Adult Maltreatment Registry (formerly the Caregiver Misconduct Registry)

    Cabinet for Health and Family Services, Department for Community Based Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire
    BASIS
    902 KAR 20:300 Section 1(1)(b)2; 902 KAR 20:048 Section 2(10)(b); KRS 209.032

    A nursing facility shall not be operated by or employ any person who is listed on the: ... 2. Caregiver misconduct registry established by KRS 209.032 and 922 KAR 5:120.

    Read the source apps.legislature.ky.gov

  5. AOC Criminal Record Report (FastCheck)

    Kentucky Administrative Office of the Courts, Records Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, each applicant for employment (temporary employment allowed pending results)
    BASIS
    902 KAR 20:300 Section 1(1)(c); 902 KAR 20:048 Section 2(10)(c); KRS 216.789(3), (4), 216.793(2) (Justice and Public Safety Cabinet or AOC)

    A nursing facility shall comply with the preemployment criminal background check requirements of KRS 216.785 - 216.793.

    Read the source apps.legislature.ky.gov

  6. KBN License Verification (nurses, SRNAs, medication aides)

    Kentucky Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    42 CFR 483.12(a)(3)(iii), adopted by 902 KAR 20:300 Section 1(1)(a); 902 KAR 20:048 Section 2(10)(f)2

    Not employ or otherwise engage individuals who— ... (iii) Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source ecfr.gov

  7. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly (Kentucky Medicaid providers)
    BASIS
    Kentucky Department for Medicaid Services, Terminated and Excluded Provider List page

    must search the list of excluded individuals and entities and the System for Award Management on a monthly basis

    Read the source chfs.ky.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Kentucky Sex Offender Registry

    Kentucky State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    CHFS OIG calls it a required manual search for KARES (NBCP) users; KRS 216.789(1) bars direct-care staff with a felony sexual crime

    The sites below are not auto-match features in KARES; they are required manual searches: Kentucky Sex Offender Registry

    Read the source chfs.ky.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Registry verification from every other state's nurse aide registry the facility believes holds information on the individual (42 CFR 483.35(d)(5))
  • Tuberculosis testing (902 KAR 20:300 Section 1(1)(d); 902 KAR 20:200; 902 KAR 20:205)
  • Optional: the fingerprint-supported Kentucky National Background Check Program (KARES) may satisfy the registry and criminal checks (902 KAR 20:300 Section 1(2); 906 KAR 1:190)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Kentucky's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kentucky Department for Medicaid Services (Cabinet for Health and Family Services) or your own counsel before relying on it.

Screen for Kentucky Nursing Facility.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with Kentucky Nursing Facility preselected All Kentucky programs