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OHIO · CARE PROGRAM

Residential Care Facility (assisted living)

Anyone applying for direct care of residents in a residential care facility licensed under ORC Chapter 3721, including facilities certified for ODA's Assisted Living waiver; Ohio sets no database review for these facilities.

ASSISTED LIVING · ON FILE
Registries named
6
Required
2
Expected
4
Screened by ezOIG
3 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire for direct care: no finding on Ohio's registry or on another state's registry where the person lives or lived
    BASIS
    OAC 3701-16-06(L)(3), (4)

    No residential care facility is allowed to employ a person for a position that involves the provision of direct care to an older adult, if the person: ... (3) Is the subject of a finding of abuse or neglect of a resident or misappropriation of the property of a resident on the nurse aide registry

    Read the source codes.ohio.gov

  2. eLicense Ohio license verification

    Ohio licensing boards (Board of Nursing and others) through eLicense Ohio

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire, licensed staff: current Ohio licence and no disciplinary action for abuse, neglect, mistreatment or misappropriation
    BASIS
    OAC 3701-16-06(J), (L)(5)

    All individuals used by the residential care facility who function in a professional capacity are obligated to meet the standards applicable to that profession, including but not limited to, possessing a current Ohio license, registration, or certification, if obligated by law.

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly, facilities serving Medicaid residents
    BASIS
    No Ohio rule for this program names the LEIE; 42 CFR 1001.1901 bars federal program payment for services by excluded people, ODM reminds Medicaid providers the OIG search is required, and CMS SMDL #09-001 asks for monthly searches

    Medicaid providers are reminded that utilizing this list does not replace the requirement to complete the following database searches: Office of Inspector General Exclusion Database System for Award Management Ohio Department of Developmental Disabilities Abuser Registry

    Read the source medicaid.ohio.gov

  2. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly, facilities serving Medicaid residents
    BASIS
    ODM's list page says a listed person may not be an employee of a Medicaid provider; Ohio's rules for this program do not name the list; monthly checking is standard practice

    If an individual or company is on the list, the individual or company may not be an owner in whole or in part; officer or partner; authorized agent, associate, manager, or employee of a Medicaid provider.

    Read the source medicaid.ohio.gov

  3. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE At hire
    BASIS
    DODD says placement can bar direct care work in a residential care facility and ODM reminds Medicaid providers the search is required; no ODH rule names it

    Medicaid providers are reminded that utilizing this list does not replace the requirement to complete the following database searches: Office of Inspector General Exclusion Database System for Award Management Ohio Department of Developmental Disabilities Abuser Registry

    Read the source medicaid.ohio.gov

  4. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly, facilities serving Medicaid residents
    BASIS
    No Ohio rule for this program names SAM; ODM reminds Medicaid providers the SAM search is still required alongside its list

    Medicaid providers are reminded that utilizing this list does not replace the requirement to complete the following database searches: Office of Inspector General Exclusion Database System for Award Management Ohio Department of Developmental Disabilities Abuser Registry

    Read the source medicaid.ohio.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI fingerprint criminal records check for applicants for direct care of an older adult (60+), with an FBI check when the applicant cannot show five years' Ohio residence (ORC 3721.121(B); OAC 3701-16-06(L)(2))
  • Medical examination within 30 days before starting work or on the first day (OAC 3701-16-06(C))
  • First-aid training within 60 days of hire for staff who provide personal care (OAC 3701-16-06(E)(1))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

Screen for Ohio Assisted Living.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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