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OHIO · CARE PROGRAM

Class Two Residential Facility (adult care facility)

Owners, operators, managers, staff, volunteers, students, interns and non-resident occupants of homes licensed under ORC 5119.34 to give accommodations, supervision and personal care to adults (the rule covers every residential facility class).

ADULT CARE HOME · ON FILE
Registries named
7
Required
6
Expected
1
Screened by ezOIG
4 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, and at least once every four years; a facility on ODM's ARCS instead verifies continued employment annually after the initial checks
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (a) The list of excluded persons and entities maintained by the office of inspector general in the United States department of health and human services

    Read the source codes.ohio.gov

  2. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, and at least once every four years; a facility on ODM's ARCS instead verifies continued employment annually after the initial checks
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (b) The abuser registry established pursuant to section 5123.52 of the Revised Code

    Read the source codes.ohio.gov

  3. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire, and at least once every four years; a facility on ODM's ARCS instead verifies continued employment annually after the initial checks; a finding of abuse, neglect or misappropriation bars employment
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (c) The nurse aide registry established pursuant to section 3721.32 of the Revised Code

    Read the source codes.ohio.gov

  4. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, and every four years unless the facility uses ARCS (then at hire only)
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (d) Conduct a search of the United States department of justice national public website (available at https://nsopw.gov);

    Read the source codes.ohio.gov

  5. ODRC Offender Search (internet database of inmates)

    Ohio Department of Rehabilitation and Correction

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, and at least once every four years; a facility on ODM's ARCS instead verifies continued employment annually after the initial checks
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (f) The database of incarcerated and supervised offenders established pursuant to section 5120.066 of the Revised Code

    Read the source codes.ohio.gov

  6. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire, and at least once every four years; a facility on ODM's ARCS instead verifies continued employment annually after the initial checks
    BASIS
    OAC 5122-30-31(C)(3), (C)(9)

    A residential facility shall check each of the following databases to determine if the applicant is included: ... (e) The United States general services administration system for award management database

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly, facilities enrolled in Ohio Medicaid
    BASIS
    ODM's list page says a listed person may not be an employee of a Medicaid provider; Ohio's rules for this program do not name the list; monthly checking is standard practice

    If an individual or company is on the list, the individual or company may not be an owner in whole or in part; officer or partner; authorized agent, associate, manager, or employee of a Medicaid provider.

    Read the source medicaid.ohio.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI criminal records check including FBI information at hire, and every four years (OAC 5122-30-31(C)(8), (C)(9))
  • Employment application, reference checks, signed no-conviction attestation and agreement to report new charges (OAC 5122-30-31(C)(2), (C)(7))
  • Valid driver's licence and BMV driving record for staff who transport residents (OAC 5122-30-31(C)(6))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

Screen for Ohio Adult Care Home.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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