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OHIO · CARE PROGRAM

ODM-Administered Waivers (Ohio Home Care Waiver, MyCare Ohio Waiver)

Employees and subcontractors providing HCBS for waiver agencies that are not Medicare-certified, other than staff already covered by the home health licence rules (ORC 3740.11) or the Department of Aging's (ORC 173.38) (OAC 5160-45-07(A)); ODM screens independent (non-agency) providers itself (OAC 5160-45-08).

ODM WAIVERS · ON FILE
Registries named
7
Required
7
Expected
0
Screened by ezOIG
4 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (b) The list of excluded individuals and entities maintained by the office of inspector general in the United States department of health and human services

    Read the source codes.ohio.gov

  2. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (g) The Ohio medicaid provider exclusion and suspension list found at: http://medicaid.ohio.gov.

    Read the source codes.ohio.gov

  3. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (c) The Ohio department of developmental disabilities (DODD) online abuser registry established under section 5123.52 of the Revised Code

    Read the source codes.ohio.gov

  4. Sex Offender and Child-Victim Offender Database (eSORN)

    Ohio Attorney General, Bureau of Criminal Investigation

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (d) The internet-based sex offender and child-victim offender database established under division (A)(11) of section 2950.13 of the Revised Code

    Read the source codes.ohio.gov

  5. ODRC Offender Search (internet database of inmates)

    Ohio Department of Rehabilitation and Correction

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (e) The internet-based database of inmates established under section 5120.66 of the Revised Code

    Read the source codes.ohio.gov

  6. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on; a finding of abuse, neglect or misappropriation bars employment
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (f) The state nurse aide registry established under section 3721.32 of the Revised Code, and a statement detailing findings by the director of health

    Read the source codes.ohio.gov

  7. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At the applicant's initial application, before any conditional hire; an employee or subcontractor found on a list may not be kept on
    BASIS
    OAC 5160-45-07(C)(1), (D)(1); ORC 5164.342(E)

    No waiver agency shall employ an applicant, continue to employ an employee, or utilize a subcontractor ... if the applicant, employee, or subcontractor: (1) Is included on one or more of the following databases: ... (a) The system for award management (SAM) maintained by the United States general services administration

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

None for this program.

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI fingerprint criminal records check at hire, with an FBI check when the applicant cannot show five years' Ohio residence (OAC 5160-45-07(D)(2))
  • Criminal records check at least every five years, or enrolment in BCI's Rapback (OAC 5160-45-07(E))
  • Roster of applicants, employees and subcontractors with check dates and results (OAC 5160-45-07(I))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

Screen for Ohio ODM Waivers.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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