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OHIO · CARE PROGRAM

Department of Aging Programs (PASSPORT, PACE, adult day service)

Paid direct-care staff of ODA-certified providers, area agencies on aging and PASSPORT administrative agencies, participant-directed and self-employed providers; positions in residential care facilities and licensed home health agencies follow those rules instead (OAC 173-9-02(B)).

ODA PROGRAMS · ON FILE
Registries named
8
Required
8
Expected
0
Screened by ezOIG
4 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (2) The office of inspector general of the United States department of health and human services' list of excluded individuals and entities (https://exclusions.oig.hhs.gov/)

    Read the source codes.ohio.gov

  2. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (4) The department of medicaid's online provider exclusion and suspension list

    Read the source codes.ohio.gov

  3. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (3) The department of developmental disabilities' online abuser registry

    Read the source codes.ohio.gov

  4. Sex Offender and Child-Victim Offender Database (eSORN)

    Ohio Attorney General, Bureau of Criminal Investigation

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (5) The Ohio attorney general's sex offender and child-victim offender database

    Read the source codes.ohio.gov

  5. ODRC Offender Search (internet database of inmates)

    Ohio Department of Rehabilitation and Correction

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (6) The department of rehabilitation and correction's database of inmates

    Read the source codes.ohio.gov

  6. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B); findings bar employment; other states' registries for anyone without five years' Ohio residence; a personal care aide qualifying as an STNA needs a registry printout showing active, in good standing or expired (OAC 173-39-02.11(C)(3)(f)(ii))
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E); OAC 173-39-02.11(C)(3)(f)(ii)

    (7) The department of health's nurse aide registry ... If the applicant or employee does not present proof of Ohio residency for the five-year period immediately preceding the date of the database review, the responsible party shall conduct a review of the nurse aide registry in the state or states in which the applicant or employee lived.

    Read the source codes.ohio.gov

  7. eLicense Ohio license verification

    Ohio licensing boards (Board of Nursing and others) through eLicense Ohio

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Adult day service centers: RNs, LPNs, social workers, therapists, dietitians and other licensed professionals, at hire and while they practise there
    BASIS
    OAC 173-39-02.1(B)(5)(b)(i)

    Every person who is an RN, LPN, social worker, physical therapist, physical therapy assistant, speech therapist, licensed dietitian, occupational therapist, occupational therapy assistant, or other licensed professional qualifies to practice in the center only if the person has a current, valid license to practice in their profession.

    Read the source codes.ohio.gov

  8. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire, and before each criminal records recheck (within 30 days after every five-year hiring anniversary for positions that need one, OAC 173-9-04 appendix B)
    BASIS
    OAC 173-9-03(A), (B); ORC 173.38(E)

    The responsible party shall review the databases listed under paragraph (B) of this rule to see if an applicant, employee, or self-employed provider has a disqualifying status in any of those databases ... (1) The United States general services administration's system for award management (https://www.sam.gov/)

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

None for this program.

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI fingerprint criminal records check at hire, and again within 30 days after every five-year hiring anniversary unless enrolled in Rapback (OAC 173-9-04 and its appendices; ORC 173.38)
  • FBI check when the applicant cannot show five years' Ohio residence (ORC 173.38(F))
  • Personal care aide training, competency evaluation and RN supervision (OAC 173-39-02.11(C)(3), (C)(4))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

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