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OHIO · CARE PROGRAM

Home Health Agency (skilled home health services licence)

Applicants and employees in direct care positions with an agency licensed under ORC Chapter 3740, including Medicare-certified agencies.

HOME HEALTH · ON FILE
Registries named
8
Required
7
Expected
1
Screened by ezOIG
4 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B))
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (2) The list of excluded individuals and entities maintained by the office of inspector general in the United States department of health and human services

    Read the source codes.ohio.gov

  2. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B))
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (3) The registry of employees guilty of abuse, neglect, or misappropriation maintained by the Ohio department of developmental disabilities

    Read the source codes.ohio.gov

  3. Sex Offender and Child-Victim Offender Database (eSORN)

    Ohio Attorney General, Bureau of Criminal Investigation

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B))
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (4) The sex offender and child-victim database maintained by the Ohio attorney general

    Read the source codes.ohio.gov

  4. ODRC Offender Search (internet database of inmates)

    Ohio Department of Rehabilitation and Correction

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B))
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (5) The database of inmates maintained by the Ohio department of rehabilitation and correction

    Read the source codes.ohio.gov

  5. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B)); other states' registries for applicants without five years' Ohio residence; aides qualified through a nurse aide program must be in good standing (42 CFR 484.80)
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D); 42 CFR 484.80(a)(1)(iii)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (6) The Ohio nurse aide registry, maintained by the Ohio department of health

    Read the source codes.ohio.gov

  6. eLicense Ohio license verification

    Ohio licensing boards (Board of Nursing and others) through eLicense Ohio

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire, nurses, therapists, social workers and other licensed staff
    BASIS
    42 CFR 484.100(b)

    The HHA, its branches, and all persons furnishing services to patients must be licensed, certified, or registered, as applicable, in accordance with the state licensing authority as meeting those requirements.

    Read the source ecfr.gov

  7. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire, ahead of the fingerprint check, and again before each five-year criminal records recheck (OAC 3701-60-06(B))
    BASIS
    ORC 3740.11(D); OAC 3701-60-05(A), (D)

    a home health agency shall conduct, with respect to each applicant for a position involving the provision of direct care and each employee who provides direct care, a check of the following databases: ... (1) The "System for Award Management" maintained by the United States general services administration

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly
    BASIS
    ODM's list page says a listed person may not be an employee of a Medicaid provider; Ohio's rules for this program do not name the list; monthly checking is standard practice; the Medicaid provider agreement (OAC 5160-1-17.2(H)) certifies that no employee is subject to a Medicare or Medicaid sanction

    If an individual or company is on the list, the individual or company may not be an owner in whole or in part; officer or partner; authorized agent, associate, manager, or employee of a Medicaid provider.

    Read the source medicaid.ohio.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI fingerprint criminal records check at hire, and every five years after (OAC 3701-60-06(A), (B))
  • FBI check when the applicant cannot show five years' Ohio residence (OAC 3701-60-06(C))
  • Home health aide training and competency evaluation (42 CFR 484.80)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

Screen for Ohio Home Health.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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