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OHIO · CARE PROGRAM

Developmental Disabilities Services (DODD-certified and licensed providers)

Employees in direct services positions with agency providers and subcontractors of specialized services, including DODD waiver providers and licensed residential facilities; DODD checks independent providers at certification and renewal (OAC 5123-2-02(D)).

DD SERVICES · ON FILE
Registries named
7
Required
7
Expected
0
Screened by ezOIG
4 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (a) The list of excluded persons and entities maintained by the office of inspector general in the United States department of health and human services

    Read the source codes.ohio.gov

  2. Ohio Medicaid Provider Exclusion and Suspension List

    Ohio Department of Medicaid

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (f) The Ohio department of medicaid provider exclusion and suspension list

    Read the source codes.ohio.gov

  3. Abuser Registry (registry of developmental disabilities employees)

    Ohio Department of Developmental Disabilities

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c); ORC 5123.52(B); OAC 5123-17-03(F)(3)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (b) The abuser registry established pursuant to section 5123.52 of the Revised Code

    Read the source codes.ohio.gov

  4. Ohio Nurse Aide Registry

    Ohio Department of Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position; a finding of abuse, neglect or misappropriation bars employment
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (c) The nurse aide registry established pursuant to section 3721.32 of the Revised Code

    Read the source codes.ohio.gov

  5. Sex Offender and Child-Victim Offender Database (eSORN)

    Ohio Attorney General, Bureau of Criminal Investigation

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (d) The sex offender and child-victim offender database established pursuant to division (A)(11) of section 2950.13 of the Revised Code

    Read the source codes.ohio.gov

  6. ODRC Offender Search (internet database of inmates)

    Ohio Department of Rehabilitation and Correction

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position; a match is not by itself disqualifying (OAC 5123-2-02(C)(3) covers the other six databases)
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (g) The database of incarcerated and supervised offenders established pursuant to section 5120.66 of the Revised Code

    Read the source codes.ohio.gov

  7. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire or conditional hire, and at least once every five years for each employee in a direct services position
    BASIS
    OAC 5123-2-02(C)(2), (C)(8)(c)

    Prior to employing an applicant, or conditionally employing an applicant ..., a responsible entity shall check each of the following databases to determine if the applicant is included: ... (e) The United States general services administration system for award management database

    Read the source codes.ohio.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

None for this program.

Also required

Not registry lookups; ezOIG doesn't run these
  • BCI fingerprint criminal records check before hire, with an FBI check when the applicant cannot show five years' Ohio residence (OAC 5123-2-02(C)(6); ORC 5123.081)
  • Enrolment in BCI's Rapback within 14 days and for the whole tenure (OAC 5123-2-02(C)(8))
  • Employment application and reference checks; signed no-conviction attestation and agreement to report new charges within 14 days (OAC 5123-2-02(C)(1), (C)(5))
  • Valid driver's licence and BMV driving record for staff who transport individuals (OAC 5123-2-02(C)(4))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Ohio's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Ohio Department of Medicaid or your own counsel before relying on it.

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Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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