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VIRGINIA · CARE PROGRAM

Personal Care and Respite (home care organizations and CCC Plus Waiver)

Staff and volunteers of licensed or accredited home care organizations giving personal care, respite or private duty nursing, including CCC Plus Waiver agency-directed services, and consumer-directed attendants (checks requested by the fiscal/employer agent).

PERSONAL CARE · ON FILE
Registries named
7
Required
4
Expected
3
Screened by ezOIG
2 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly (agencies enrolled with DMAS)
    BASIS
    DMAS CCC Plus Waiver Provider Manual, Chapter II; 12VAC30-120-930 B 1 and B 19 d

    Search the Health and Human Services Office of the Inspector General (HHS-OIG) List of Excluded Individuals and Entities (LEIE) website monthly by name for employees, contractors and/or entities to validate their eligibility for Federal programs.

    Read the source vamedicaid.dmas.virginia.gov

  2. Virginia Criminal History Record Check (Central Criminal Records Exchange)

    Virginia Department of State Police

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Within 30 days of employment, agency staff, volunteers and services facilitators (DMAS pays for direct contact before the record arrives only under direct supervision); consumer-directed attendants through the fiscal/employer agent
    BASIS
    12VAC30-120-930 B 19 b; 12VAC30-120-935 G 4 e (consumer-directed attendants) and G 4 c (2) (b) (services facilitators); Code of Va. § 32.1-162.9:1

    Pursuant to 42 CFR 441.302 and 42 CFR 441.352, within 30 calendar days of employment, the staff or volunteer shall obtain an original criminal record clearance with respect to convictions for offenses specified in § 19.2-392.02 of the Code of Virginia or an original criminal history record from the Central Criminal Records Exchange.

    Read the source law.lis.virginia.gov

  3. Child Protective Services Central Registry

    Virginia Department of Social Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire, staff, volunteers and attendants serving a waiver individual who is a minor
    BASIS
    12VAC30-120-930 B 19 e, J 1, J 2, J 6 e and J 7 e; 12VAC30-120-935 G 4 e

    Provider staff and volunteers who serve waiver individuals who are minor children shall be screened through the VDSS Child Protective Services (CPS) Central Registry.

    Read the source law.lis.virginia.gov

  4. DHP License Lookup

    Virginia Department of Health Professions

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, RNs, LPNs and other licensed or certified staff
    BASIS
    12VAC5-381-200 C and D; 12VAC30-120-930 J 1 and J 2

    Employees and contractors shall be licensed or certified as required by the Department of Health Professions. D. The organization shall design and implement a mechanism to verify professional credentials.

    Read the source law.lis.virginia.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Virginia Nurse Aide Registry (Board of Nursing)

    Virginia Department of Health Professions, Board of Nursing

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, aides qualifying as certified nurse aides
    BASIS
    CCC Plus Waiver Manual, Chapter II, and 12VAC30-120-930 J 5 a: nurse aide registration is one way an aide meets DMAS training standards, and a lapsed certification must be checked with the Board of Nursing

    If the certification has expired and the aide has not renewed the certification, the agency must contact the Board of Nursing to ensure that the aide’s certification was not revoked for disciplinary reasons and that the aide meets one of the other two DMAS requirements.

    Read the source vamedicaid.dmas.virginia.gov

  2. Sex Offender and Crimes Against Minors Registry

    Virginia Department of State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire
    BASIS
    The CCC Plus manual asks for criminal record checks "and crimes against minors obtained through the Virginia State Police", which reads as the combined criminal history and Crimes Against Minors Registry search; the regulation names only the criminal record

    Providers are responsible for complying with § 32.1-162.9:1 of the Code of Virginia regarding criminal record checks and crimes against minors obtained through the Virginia State Police.

    Read the source vamedicaid.dmas.virginia.gov

  3. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Virginia Medicaid providers; the DMAS manual names only the LEIE

Also required

Not registry lookups; ezOIG doesn't run these
  • Sworn statement or affirmation disclosing criminal convictions or pending charges (12VAC30-120-930 B 19 c; Code of Va. § 32.1-162.9:1)
  • Two references from prior jobs with no evidence of abuse, neglect or exploitation (12VAC30-120-930 B 19 a)
  • Personal care aide training of at least 40 hours, or nurse aide certification or an approved curriculum (CCC Plus Waiver Manual, Chapter II)
  • Drug-free workplace policy for licensed home care organizations (Code of Va. § 32.1-162.9:1 C)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Checked by request to the agency
The agency answers a written request or form rather than an online search.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Medical Assistance Services (DMAS) or your own counsel before relying on it.

Screen for Virginia Personal Care.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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