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VIRGINIA · CARE PROGRAM

Developmental Disability Waivers (Building Independence, Family and Individual Supports, Community Living)

Direct care staff and contractors of DBHDS-licensed developmental services providers, sponsored residential providers and their household adults, shared living partners, and consumer-directed employees.

DD WAIVERS · ON FILE
Registries named
7
Required
5
Expected
2
Screened by ezOIG
2 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly, all new and existing employees and contractors
    BASIS
    12VAC30-122-120 A 1; DMAS DD Waivers Provider Manual, Chapter II

    On a monthly basis, screen and document the names of all new and existing employees and contractors to determine whether any are excluded from eligibility for payment from federal health care programs, including Medicaid (i.e., via the U.S. Department of Health and Human Services Office of Inspector General List of Excluded Individuals and Entities (LEIE) website).

    Read the source law.lis.virginia.gov

  2. Child Protective Services Central Registry

    Virginia Department of Social Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire or approval: every direct care employee and contractor, sponsored residential provider and shared living partner of a DBHDS-licensed provider, and temporary agency staff placed in direct care positions; at other DD Waiver providers, staff serving a minor
    BASIS
    Code of Va. § 37.2-416 D and H 2; 12VAC35-105-400 D 2; 12VAC30-122-120 A 15

    Every provider shall require, as a condition of employment, ... written consent and personal information necessary to obtain a search of the registry of founded complaints of child abuse and neglect that is maintained by the Department of Social Services pursuant to § 63.2-1515.

    Read the source law.lis.virginia.gov

  3. Virginia Criminal History Record Check (Central Criminal Records Exchange)

    Virginia Department of State Police

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before placement, temporary agency staff in direct care positions (direct hires get the fingerprint check instead)
    BASIS
    Code of Va. § 37.2-416 H 1

    Any person employed by a temporary agency that has entered into a contract with a provider and who will serve in a direct care position on behalf of such provider shall undergo a background check that shall include: 1. A criminal history records check through the Central Criminal Records Exchange pursuant to § 19.2-389; and

    Read the source law.lis.virginia.gov

  4. DHP License Lookup

    Virginia Department of Health Professions

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, licensed and certified employees and contractors
    BASIS
    12VAC35-105-420 B

    Employees and contractors shall comply, as required, with the regulations of the Department of Health Professions. The provider shall design, implement, and document the process used to verify professional credentials.

    Read the source law.lis.virginia.gov

  5. Sex Offender and Crimes Against Minors Registry

    Virginia Department of State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before a private driver transports an individual (Employment and Community Transportation service); the record check is kept in the individual's file
    BASIS
    12VAC30-122-440 D 5 d and E 1 f

    The administering agency shall ensure that the driver is not listed on the Virginia Sex Offender Registry.

    Read the source law.lis.virginia.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Virginia Nurse Aide Registry (Board of Nursing)

    Virginia Department of Health Professions, Board of Nursing

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, personal and respite assistants of VDH-licensed agencies qualifying as certified nurse aides
    BASIS
    DMAS DD Waivers Manual, Chapter II: nurse aide certification is one way these assistants meet DMAS training standards, and a lapsed certification must be checked with the Board of Nursing

    If the certification has expired and the aide has not renewed the certification, the agency must contact the Board of Nursing to ensure that the aide’s certification was not revoked for disciplinary reasons and that the aide meets one of the other two DMAS requirements.

    Read the source vamedicaid.dmas.virginia.gov

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Virginia Medicaid providers; 12VAC30-122-120 names only the LEIE

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based state and FBI criminal history check for direct care positions, sponsored residential providers and their household adults, shared living partners and direct care contractors (Code of Va. § 37.2-416 B)
  • Applicant disclosure of convictions, pending charges and founded child abuse or neglect (12VAC35-105-400 B)
  • Criminal history records check for consumer-directed employees through the DMAS fiscal employer agent within 30 days (12VAC30-122-120 A 15 a)
  • Private drivers: valid licence, insurance, driving record and a signed criminal history attestation (12VAC30-122-440)
  • Tuberculosis screening for consumer-directed assistants (DMAS DD Waivers Manual, Chapter II)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
Checked by request to the agency
The agency answers a written request or form rather than an online search.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Medical Assistance Services (DMAS) or your own counsel before relying on it.

Screen for Virginia DD Waivers.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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