Skip to content

VIRGINIA · CARE PROGRAM

Assisted Living Facilities

All employees of assisted living facilities licensed by VDSS, including contract staff; private duty personnel from outside home care organizations are checked by the facility too.

ASSISTED LIVING · ON FILE
Registries named
4
Required
2
Expected
2
Screened by ezOIG
1 of 4
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. Virginia Criminal History Record Check (Central Criminal Records Exchange)

    Virginia Department of State Police

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Within 30 days of employment (report dated no more than 90 days before hire); no direct contact with residents until received unless directly supervised; private duty personnel not employed by a licensed home care organization, before services begin
    BASIS
    Code of Va. § 63.2-1720 C 2 and E; 22VAC40-90-40 B, F and I; 22VAC40-73-110 and 220 B 3

    Background checks pursuant to subsection A require: ... 2. A criminal history records check through the Central Criminal Records Exchange pursuant to § 19.2-389;

    Read the source law.lis.virginia.gov

  2. DHP License Lookup

    Virginia Department of Health Professions

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, licensed staff and registered medication aides
    BASIS
    22VAC40-73-250 C 8; 22VAC40-73-670 1 b

    Verification of current professional license, certification, registration, medication aide provisional authorization, or completion of a required approved training course;

    Read the source law.lis.virginia.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At hire
    BASIS
    Standard practice for facilities serving older adults; no DMAS screening duty applies unless the facility is enrolled with DMAS

  2. Virginia Nurse Aide Registry (Board of Nursing)

    Virginia Department of Health Professions, Board of Nursing

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, direct care staff qualifying as certified nurse aides
    BASIS
    22VAC40-73-200 C 1 and 250 C 8: nurse aide certification is one way direct care staff qualify, and the staff record must verify it

Also required

Not registry lookups; ezOIG doesn't run these
  • Sworn statement or affirmation disclosing criminal convictions or pending charges (Code of Va. § 63.2-1720 C 1)
  • Tuberculosis risk assessment on or within seven days before the first day of work (22VAC40-73-250 D 1)
  • Direct care staff qualification (nurse aide certification, approved program or 40-hour course) within two months of employment (22VAC40-73-200 C)

Why some registries are not screened yet

Checked by request to the agency
The agency answers a written request or form rather than an online search.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Medical Assistance Services (DMAS) or your own counsel before relying on it.

Screen for Virginia Assisted Living.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with Virginia Assisted Living preselected All Virginia programs