Skip to content

VIRGINIA · CARE PROGRAM

Nursing Facility (nursing home)

Compensated employees of licensed nursing homes, including nurse aides, licensed nurses and temporary agency staff.

NURSING FACILITY · ON FILE
Registries named
5
Required
4
Expected
1
Screened by ezOIG
2 of 5
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly, all new and existing employees and contractors
    BASIS
    DMAS Nursing Facilities Provider Manual, Chapter II (rev. 1/6/2026), Provider Responsibilities to Identify Excluded Individuals and Entities

    Search the Health and Human Services Office of the Inspector General (HHS-OIG) List of Excluded Individuals and Entities (LEIE) website monthly by name for employees, contractors and/or entities to validate their eligibility for Federal programs.

    Read the source vamedicaid.dmas.virginia.gov

  2. Virginia Criminal History Record Check (Central Criminal Records Exchange)

    Virginia Department of State Police

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Within 30 days of employment (report dated no more than 90 days before hire); no direct patient contact until received unless directly supervised
    BASIS
    Code of Va. § 32.1-126.01 A; 12VAC5-371-75 B 3, C and E

    A nursing home shall, within 30 days of employment, obtain for any compensated employees an original criminal record clearance with respect to convictions for offenses specified in this section or an original criminal history record from the Central Criminal Records Exchange.

    Read the source law.lis.virginia.gov

  3. Virginia Nurse Aide Registry (Board of Nursing)

    Virginia Department of Health Professions, Board of Nursing

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE Before a nurse aide gives resident care (nurse aides must be registered within 120 days of employment); no one in any role may be employed with a registry finding of abuse, neglect, exploitation, mistreatment or misappropriation
    BASIS
    42 CFR 483.35(d)(4); 42 CFR 483.12(a)(3)(ii); 12VAC5-371-210 F and G

    Registry verification. Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements unless the individual

    Read the source ecfr.gov

  4. DHP License Lookup

    Virginia Department of Health Professions

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, licensed, registered and certified staff
    BASIS
    12VAC5-371-140 E 3 a; 42 CFR 483.12(a)(3)(iii)

    An accurate and complete personnel record for each employee including: a. Verification of current professional license, registration, or certificate or completion of a required approved training course;

    Read the source law.lis.virginia.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Virginia Medicaid providers; the DMAS manual names only the LEIE

Also required

Not registry lookups; ezOIG doesn't run these
  • Sworn disclosure from each applicant, filed with the criminal record report (Code of Va. § 32.1-126.01; 12VAC5-371-75 B)
  • Information sought from every other state's nurse aide registry the facility believes holds information on the aide (42 CFR 483.35(d)(5))
  • Nurse aides registered as certified nurse aides within 120 days of employment (12VAC5-371-210 G)

Why some registries are not screened yet

Checked by request to the agency
The agency answers a written request or form rather than an online search.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Medical Assistance Services (DMAS) or your own counsel before relying on it.

Screen for Virginia Nursing Facility.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with Virginia Nursing Facility preselected All Virginia programs