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HAWAII · CARE PROGRAM

Adult Residential Care Homes and Assisted Living Facilities

Licensees, primary and substitute care givers, staff, and adults living in the home other than residents, in Type I and II ARCHs and expanded ARCHs (HAR 11-100.1) and assisted living facilities (HAR 11-90); both screen identically under HRS 321-15.2.

ARCH / ALF · ON FILE
Registries named
9
Required
7
Expected
2
Screened by ezOIG
2 of 9
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, then annually (Medicaid providers)
    BASIS
    Med-QUEST Division, Medicaid Provider Exclusion/Reinstatement List (updated 09/10/2026), provider responsibilities; same wording on the list's web page

    Any provider participating or applying to participate in the Medicaid program must search Hawaii’s excluded provider list monthly and the LEIE annually to determine if any existing employee or contractor has been excluded from participation in the Medicaid program.

    Read the source medquest.hawaii.gov

  2. Medicaid Provider Exclusion/Reinstatement List

    Department of Human Services, Med-QUEST Division

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY Before hire, then monthly (Medicaid providers)
    BASIS
    Med-QUEST Division, Medicaid Provider Exclusion/Reinstatement List (updated 09/10/2026), provider responsibilities; same wording on the list's web page

    Any provider participating or applying to participate in the Medicaid program must search Hawaii’s excluded provider list monthly and the LEIE annually to determine if any existing employee or contractor has been excluded from participation in the Medicaid program.

    Read the source medquest.hawaii.gov

  3. Adult Protective Services Central Registry

    Department of Human Services, Adult Protective and Community Services Branch

    NOT SCREENED YET Not open to the public
    WHEN
    AT HIRE Within five working days of hire, run by the DOH designee (Fieldprint)
    BASIS
    HRS § 321-15.2(a), (d); HAR §§ 11-106-3(b), 11-106-5(a)

    (1) Adult abuse perpetrator records by means of a search of the individual's name and birth date in the state adult protective services central registry of reported cases established in section 346-224;

    Read the source data.capitol.hawaii.gov

  4. Child Welfare Services Child Abuse and Neglect Records

    Department of Human Services, Child Welfare Services

    NOT SCREENED YET Not open to the public
    WHEN
    AT HIRE Within five working days of hire (initial name inquiry and confirmation history check), then an annual name inquiry, run by the DOH designee (Fieldprint)
    BASIS
    HRS § 321-15.2(a), (d); HAR §§ 11-106-3(b), 11-106-5(a)

    (2) Child abuse and neglect records by means of: (A) An initial name inquiry in the state child welfare record files; (B) A subsequent child abuse confirmation history check for new hires and rehires; and (C) An annual name inquiry into state child welfare record files;

    Read the source data.capitol.hawaii.gov

  5. Sex Offender and Other Covered Offender Registry

    Department of the Attorney General, Hawaii Criminal Justice Data Center

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire; Hawaii and any other state where the person previously resided
    BASIS
    HRS § 321-15.2(a) (background check includes sex offender registry records); HAR § 11-106-2; DOH OHCA background check requirements

    In addition to the Fieldprint checks, health care facilities are required to conduct checks on sex offender registries and certified nurse aide registries in Hawaii and in any other states where a prospective employee or adult volunteer previously resided.

    Read the source health.hawaii.gov

  6. Hawaii State Nurse Aide Registry

    Department of Commerce and Consumer Affairs, Professional and Vocational Licensing Division (operated by Prometric)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, care givers, staff and household adults; Hawaii and any other state where the person previously resided
    BASIS
    HRS § 321-15.2(a) (background check includes the certified nurse aide registry); HAR § 11-106-2; DOH OHCA background check requirements

    In addition to the Fieldprint checks, health care facilities are required to conduct checks on sex offender registries and certified nurse aide registries in Hawaii and in any other states where a prospective employee or adult volunteer previously resided.

    Read the source health.hawaii.gov

  7. eCrim (Hawaii Adult Criminal Conviction Information)

    Department of the Attorney General, Hawaii Criminal Justice Data Center

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE In each of the first two years of employment, then every two years; the check at hire is the fingerprint check
    BASIS
    HAR § 11-106-5(b)

    Healthcare providers shall make a name inquiry into the state's criminal history records on employees or contractors for each of the first two years of employment or contract and biennially thereafter to ensure continued compliance with background check standards.

    Read the source health.hawaii.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. MyPVL Public License Search

    Department of Commerce and Consumer Affairs, Professional and Vocational Licensing Division

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, licensed nurses and other licensed staff
    BASIS
    ALFs must have licensed nursing staff available (HAR § 11-90-8(c)); no rule names a licence lookup

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Medicaid providers; no Hawaii rule names SAM

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based state (HCJDC) and FBI criminal history check through Fieldprint within five working days of hire, with enrolment in the state rap back program (HRS §§ 321-15.2, 846-2.7; HAR §§ 11-106-3, 11-106-5(a)); for homes operated in a private residence, every adult living there other than residents
  • Adult abuse, child abuse, criminal history, sex offender and nurse aide registry records of any other state where the person previously resided (HRS § 321-15.2(a))
  • Documented evidence that the licensee, primary and substitute care givers and family members with access have no prior felony or abuse convictions (HAR § 11-100.1-3(b)(1)(I))
  • Type I ARCH primary care giver must be at least a nurse aide with a year of nurse aide experience (HAR § 11-100.1-8)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
Not open to the public
The agency doesn't publish it. Only the agency, or employers it authorizes, can check it.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Hawaii's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Human Services, Med-QUEST Division or your own counsel before relying on it.

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