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COLORADO · CARE PROGRAM

Nursing Care Facility

Every employee gets the CBI inquiry; direct care staff and the administrator get a CAPS check; nurse aides and licensed staff are checked under 42 CFR 483.

NURSING FACILITY · ON FILE
Registries named
7
Required
6
Expected
1
Screened by ezOIG
4 of 7
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Within five business days of hire, then at least monthly
    BASIS
    10 CCR 2505-10 § 8.130.35.A (all Health First Colorado providers)

    Such screening should be performed within five (5) business days of the date on which the new employee was hired or new contract was signed. 2. Each Provider shall screen its employees and contractors against the List of Excluded Individuals/Entities at least monthly to capture any exclusions or reinstatements that have occurred since the last search of the database.

    Read the source law.cornell.edu

  2. Internet Criminal History Check System (ICHC)

    Colorado Bureau of Investigation

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Within 90 days before hire, every employee
    BASIS
    C.R.S. 25-1-124.5(1)

    prior to employing any person, a nursing care facility or the person seeking employment at a nursing care facility shall make an inquiry to the director of the Colorado bureau of investigation or to private criminal background check companies authorized to do business in the state of Colorado to ascertain whether the person has a criminal history, including arrest and conviction records.

    Read the source colorado.public.law

  3. Colorado Adult Protective Services data system (CAPS) check

    Colorado Department of Human Services, CAPS Check Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, direct care staff and nursing home administrators
    BASIS
    C.R.S. 26-3.1-111(6)(a), (7)(a); 25-1-124.5(3)

    On and after January 1, 2019, prior to hiring or contracting with an employee who will provide direct care to an at-risk adult, an employer described in subsection (7) of this section shall request a CAPS check by the state department pursuant to this section to determine if the person is substantiated in a case of mistreatment of an at-risk adult

    Read the source colorado.public.law

  4. Colorado Nurse Aide Registry

    Department of Regulatory Agencies, State Board of Nursing

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before anyone serves as a nurse aide
    BASIS
    42 CFR 483.35(d)(4); 483.12(a)(3)(ii)

    Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements

    Read the source ecfr.gov

  5. DORA Licence Lookup (health professions)

    Department of Regulatory Agencies, Division of Professions and Occupations

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    42 CFR 483.12(a)(3)(iii)

    Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source ecfr.gov

  6. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    HCPF, Screening for Excluded Employees and Contractors (Health First Colorado providers; agency guidance, not in § 8.130.35)

    Providers are also responsible for searching the Office of Inspector General's List of Excluded Individuals and Entities (LEIE) and the System for Award Management (SAM) on a monthly basis to determine if any new or existing employees or contractors have been excluded from participating in Medicare, Medicaid, or any other Federal health care program.

    Read the source hcpf.colorado.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Health First Colorado Terminated Provider List

    Department of Health Care Policy and Financing (Program Integrity Section)

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly
    BASIS
    No rule names employee screening against it; HCPF publishes the list and a provider terminated for cause cannot be reimbursed (10 CCR 2505-10 § 8.076)

    A provider who has been terminated for cause may not receive reimbursement under the Medicaid program.

    Read the source hcpf.colorado.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Multi-state check: seek information from every state nurse aide registry the facility believes holds information on the aide (42 CFR 483.35(d)(5))
  • Name-based judicial record check when a fingerprint check shows an arrest without a disposition (C.R.S. 25-1-124.5(1))
  • The CBI inquiry may instead go to a private background check company approved by the State Board of Nursing (C.R.S. 25-1-124.5(1))
  • Nurse aide performance review at least every 12 months (42 CFR 483.35(d)(7))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Colorado's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Health Care Policy and Financing (Health First Colorado) or your own counsel before relying on it.

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