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COLORADO · CARE PROGRAM

Adult Day Services

Staff of HCBS adult day programs (basic and specialized), which are adult day care facilities under C.R.S. 25.5-6-303(1).

ADULT DAY · ON FILE
Registries named
7
Required
6
Expected
1
Screened by ezOIG
4 of 7
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire, then at least monthly
    BASIS
    10 CCR 2505-10 § 8.130.35.A (all Health First Colorado providers); § 8.7409.E.1 (OIG check before hire, HCBS)

    Such screening should be performed within five (5) business days of the date on which the new employee was hired or new contract was signed. 2. Each Provider shall screen its employees and contractors against the List of Excluded Individuals/Entities at least monthly to capture any exclusions or reinstatements that have occurred since the last search of the database.

    Read the source law.cornell.edu

  2. Internet Criminal History Check System (ICHC)

    Colorado Bureau of Investigation

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Within 90 days before hire; every five years for direct care staff
    BASIS
    C.R.S. 25-1-124.5(1), (2)(c); 10 CCR 2505-10 § 8.7409.E.1

    prior to employing any person, a nursing care facility or the person seeking employment at a nursing care facility shall make an inquiry to the director of the Colorado bureau of investigation or to private criminal background check companies authorized to do business in the state of Colorado to ascertain whether the person has a criminal history, including arrest and conviction records.

    Read the source colorado.public.law

  3. Colorado Adult Protective Services data system (CAPS) check

    Colorado Department of Human Services, CAPS Check Unit

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, anyone giving direct care
    BASIS
    C.R.S. 26-3.1-111(6)(a), (7)(b); 25-1-124.5(3); 10 CCR 2505-10 § 8.7409.E.2

    On and after January 1, 2019, prior to hiring or contracting with an employee who will provide direct care to an at-risk adult, an employer described in subsection (7) of this section shall request a CAPS check by the state department pursuant to this section to determine if the person is substantiated in a case of mistreatment of an at-risk adult

    Read the source colorado.public.law

  4. DORA Licence Lookup (health professions)

    Department of Regulatory Agencies, Division of Professions and Occupations

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE At hire, licensed or certified staff
    BASIS
    10 CCR 2505-10 § 8.7409.B

    The agency shall ensure each employee or independent Contractor maintains the necessary and appropriate license and/or Certification to render services. The Provider Agency shall maintain documentation of current and valid individual license(s) and Certification(s) in the personnel record.

    Read the source law.cornell.edu

  5. QMAP Verification (Qualified Medication Administration Persons)

    Department of Public Health and Environment, Health Facilities Division

    SCREENED BY EZOIG Credential verification
    WHEN
    AT HIRE Before giving medication, unlicensed staff
    BASIS
    10 CCR 2505-10 § 8.7409.C

    shall have passed a "Qualified medication administration person" or "QMAP" competency evaluation offered by an approved training entity, and shall be listed on the Department's list of persons who have passed the requisite competency evaluation as defined in 6 C.C.R. 1011-1, Chapter 24.

    Read the source law.cornell.edu

  6. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    HCPF, Screening for Excluded Employees and Contractors (Health First Colorado providers; agency guidance, not in § 8.130.35)

    Providers are also responsible for searching the Office of Inspector General's List of Excluded Individuals and Entities (LEIE) and the System for Award Management (SAM) on a monthly basis to determine if any new or existing employees or contractors have been excluded from participating in Medicare, Medicaid, or any other Federal health care program.

    Read the source hcpf.colorado.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Health First Colorado Terminated Provider List

    Department of Health Care Policy and Financing (Program Integrity Section)

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly
    BASIS
    No rule names employee screening against it; HCPF publishes the list and a provider terminated for cause cannot be reimbursed (10 CCR 2505-10 § 8.076)

    A provider who has been terminated for cause may not receive reimbursement under the Medicaid program.

    Read the source hcpf.colorado.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Reference checks before hire (10 CCR 2505-10 § 8.7409.E.1)
  • Name-based judicial record check when a fingerprint check shows an arrest without a disposition (C.R.S. 25-1-124.5(1))
  • Training before unsupervised contact with members (10 CCR 2505-10 § 8.7409.D)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Colorado's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Health Care Policy and Financing (Health First Colorado) or your own counsel before relying on it.

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