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WEST VIRGINIA · CARE PROGRAM

Residential Care Community

Employees of licensed residential care communities (71 CSR 23), whose rule names the State Police central abuse registry and the nurse aide abuse and neglect registry beside the WV CARES determination.

RESIDENTIAL CARE · ON FILE
Registries named
8
Required
8
Expected
0
Screened by ezOIG
5 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12, 11-3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to the Office of the Inspector General List of Excluded Individuals and Entities

    Read the source law.cornell.edu

  2. West Virginia Medicaid Provider Exclusions and Terminations

    Bureau for Medical Services, West Virginia Department of Human Services (published on the Gainwell WV Medicaid portal)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12, 11-3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to the Office of the Inspector General List of Excluded Individuals and Entities, West Virginia Medicaid Exclusions List

    Read the source law.cornell.edu

  3. Central Abuse Registry

    West Virginia State Police, Criminal Identification Bureau

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire
    BASIS
    71 CSR 23-5.8.1.b

    Documentation of the results of a screening through the West Virginia state police central abuse registry regarding previous convictions involving abuse, mistreatment or neglect of dependent populations or theft of the property of those populations

    Read the source law.cornell.edu

  4. West Virginia Nurse Aide Registry

    Office of Health Facility Licensure and Certification (OHFLAC), Office of Inspector General

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE At hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    a check of the nurse aide abuse and neglect registry established by the West Virginia Clearance for Access: Registry and Employment Screening, as evidenced by an eligibility determination from West Virginia Clearance for Access: Registry and Employment Screening

    Read the source law.cornell.edu

  5. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12, 11-3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... National Sex Offender public website

    Read the source law.cornell.edu

  6. West Virginia Sex Offender Registry

    West Virginia State Police

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12, 11-3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... National Sex Offender public website, and West Virginia Sex Offender Registry.

    Read the source law.cornell.edu

  7. Registered Professional Nurse License Lookup

    West Virginia Board of Registered Professional Nurses

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire (WV CARES prescreening of licensure databases), and again 60 to 90 days before the WV CARES clearance expires; licensed staff
    BASIS
    71 CSR 11-3.1; 71 CSR 23-5.8.1.b; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    A covered provider or covered contractor shall prescreen all direct access personnel applicants considered for hire for negative findings by way of an internet search of registries and licensure databases through the WV CARES website.

    Read the source law.cornell.edu

  8. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    71 CSR 23-5.8.1.b; 71 CSR 11-2.12, 11-3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... GSA System for Award Management

    Read the source law.cornell.edu

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

None for this program.

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based State Police and FBI criminal history check through WV CARES before hire, with a fitness determination and Rap Back; up to 60 days of supervised provisional employment while it is pending (W. Va. Code §16B-15-3, -6; 71 CSR 11-4, 11-6)
  • Verification of past employment or personal references (71 CSR 23-5.8.1.b)
  • Employment physical and tuberculosis screening in the first week of employment, then annually (71 CSR 23-5.8.1.e)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into West Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with West Virginia Department of Human Services, Bureau for Medical Services (BMS) or your own counsel before relying on it.

Screen for West Virginia Residential Care.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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