Skip to content

WEST VIRGINIA · CARE PROGRAM

Medical Adult Day Care Center

Employees, and volunteers who assist more than one participant, of licensed medical adult day care centers (71 CSR 20). Centers enrolled as ADW providers also carry BMS's monthly checks.

ADULT DAY · ON FILE
Registries named
9
Required
9
Expected
0
Screened by ezOIG
5 of 9
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire (WV CARES prescreening), then monthly WV CARES checks (ADW-enrolled centers)
    BASIS
    BMS Provider Manual Ch. 501 §501.23.1; 71 CSR 11-2.12, 11-3.1

    Staff must follow the West Virginia Clearance for Access: Registry & Employment Screening (WV CARES) requirements and possess an acceptable federal Office of the Inspector General (OIG) Medicaid exclusion list check ... the OIG which is checked monthly by WV CARES.

    Read the source bms.wv.gov

  2. West Virginia Medicaid Provider Exclusions and Terminations

    Bureau for Medical Services, West Virginia Department of Human Services (published on the Gainwell WV Medicaid portal)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire (WV CARES prescreening); at least monthly for ADW-enrolled centers
    BASIS
    71 CSR 11-2.12, 11-3.1; BMS Provider Manual Ch. 800 §800.5.5.1 (ADW-enrolled centers)

    Providers must review publicly available databases at least monthly to identify any individuals/entities that have been disqualified or excluded ... Publicly available databases include but are not limited to the OIG’s List of Excluded Individuals (LEIE), the West Virginia Medicaid list of providers terminated/excluded for cause, and the websites of healthcare licensing entities.

    Read the source bms.wv.gov

  3. Central Abuse Registry

    West Virginia State Police, Criminal Identification Bureau

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire; repeated after a break in employment of a year or more
    BASIS
    71 CSR 20-6.5.1.b, 6.5.1.b.1

    Documentation of a screening by all required abuse registries completed prior to hiring. ... Prior to hiring an individual, the licensee shall submit the required information for a screening through the West Virginia state police central abuse registry regarding previous convictions involving abuse, mistreatment or neglect of dependent populations, or theft of the property of those populations.

    Read the source law.cornell.edu

  4. West Virginia Nurse Aide Registry

    Office of Health Facility Licensure and Certification (OHFLAC), Office of Inspector General

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire; repeated after a break in employment of a year or more
    BASIS
    71 CSR 20-6.5.1.b, 6.5.1.b.2; 71 CSR 11-2.12

    Documentation of a screening by all required abuse registries completed prior to hiring. ... Documentation of the results of a screening by the state nurse aide abuse registry to determine if the individual is listed on the nurse aide abuse registry;

    Read the source law.cornell.edu

  5. Protective Services (CPS and APS) Record Check

    Bureau for Social Services, West Virginia Department of Human Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire; repeated after a break in employment of a year or more
    BASIS
    71 CSR 20-6.5.1.b, 6.5.1.b.4

    Documentation of a screening by all required abuse registries completed prior to hiring. ... Documentation of the results of a screening by the Bureau for Children and Families for substantiated abuse or neglect.

    Read the source law.cornell.edu

  6. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    W. Va. Code §16B-15-1 (covered provider: provider of adult day care), -3; 71 CSR 11-2.4, 2.12, 3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... National Sex Offender public website

    Read the source law.cornell.edu

  7. West Virginia Sex Offender Registry

    West Virginia State Police

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    W. Va. Code §16B-15-1 (covered provider: provider of adult day care), -3; 71 CSR 11-2.4, 2.12, 3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... National Sex Offender public website, and West Virginia Sex Offender Registry.

    Read the source law.cornell.edu

  8. Registered Professional Nurse License Lookup

    West Virginia Board of Registered Professional Nurses

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hiring licensed personnel; repeated after a break in employment of a year or more
    BASIS
    71 CSR 20-6.5.1.b.3; 71 CSR 11-3.1

    Documentation of a screening by all required abuse registries completed prior to hiring. ... For licensed personnel, documentation of the results of a screening by the applicable licensing board;

    Read the source law.cornell.edu

  9. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire (WV CARES prescreening), and again 60 to 90 days before the WV CARES clearance expires
    BASIS
    W. Va. Code §16B-15-1 (covered provider: provider of adult day care), -3; 71 CSR 11-2.4, 2.12, 3.1; W. Va. Code §16B-15-3(g) (subsequent prescreening before the clearance expires)

    Prescreening. -- means a mandatory search of internet-based registries and databases for exclusions and licensure status prior to the submission of fingerprints ... Registries and databases included in prescreening include, but are not limited to ... GSA System for Award Management

    Read the source law.cornell.edu

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

None for this program.

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based State Police and FBI criminal history check through WV CARES before hire, with a fitness determination and Rap Back; up to 60 days of supervised provisional employment while it is pending (W. Va. Code §16B-15-3, -6; 71 CSR 11-4, 11-6)
  • Tuberculosis skin test or chest x-ray before working with participants, then annual screening (71 CSR 20-6.5.1.d)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into West Virginia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with West Virginia Department of Human Services, Bureau for Medical Services (BMS) or your own counsel before relying on it.

Screen for West Virginia Adult Day.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with West Virginia Adult Day preselected All West Virginia programs