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NORTH DAKOTA · CARE PROGRAM

Licensed Developmental Disabilities Providers (Traditional IID/DD HCBS Waiver)

Employees and volunteers of provider agencies licensed under NDAC 75-04-01 who work with individuals served, including administrative and support staff with contact; self-directed In-Home Support and Respite workers are checked by the Fiscal Agent.

DD SERVICES · ON FILE
Registries named
6
Required
3
Expected
3
Screened by ezOIG
3 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At hire, then on a routine basis (the agreement sets no interval)
    BASIS
    ND Medicaid Program Provider Agreement (SFN 615, 9-2025), section 12, Provider Screening; 42 CFR 1001.1901

    All current providers and providers applying to participate in the Medicaid program agree to screen their employees and contractors per Federal Regulations under 42 CFR 455.436. ... Search the HHS-OIG website by names of any individual or entity ... Continue to screen employees/contractors on a routine basis and immediately report any findings to the Department.

    Read the source nd.gov

  2. North Dakota Criminal History Record Check (BCI)

    North Dakota Office of Attorney General, Bureau of Criminal Investigation

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire (state check for everyone; a national check too when the applicant has lived in North Dakota less than five consecutive years)
    BASIS
    NDAC 75-04-01-06(2); Traditional IID/DD HCBS Waiver ND.0037.R09.04, Appendix C-2-a

    The applicant or licensee shall conduct federal and state criminal background checks on all individuals employed who work with eligible individuals, including volunteers.

    Read the source ndlegis.gov

  3. Child Abuse Information Index (Child Abuse and Neglect Registry)

    North Dakota Department of Health and Human Services, Children and Family Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire, each employee
    BASIS
    Traditional IID/DD HCBS Waiver ND.0037.R09.04 (effective June 1, 2026), Appendix C-2-b, citing DD Section policy

    DD Section policy requires that providers conduct a check of the Child Abuse and Neglect Registry for each employee hired.

    Read the source hhs.nd.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. North Dakota Medicaid Provider Exclusion List

    North Dakota Department of Health and Human Services, Medical Services Division

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE At hire and while employed (no interval set)
    BASIS
    Expected for ND Medicaid providers: NDAC 75-02-05-07(13) bars claims for services by anyone under exclusion in North Dakota, and SFN 615 section 4 requires screening all employees and contractors for exclusion, but neither names the ND list as a lookup; NDAC 75-04-01-06(1) requires staff to disclose placement on the Medicaid exclusion list

    A clinic, group, corporation, or other organization which is a provider may not submit claims for payment to the department or its fiscal agent for any services or supplies provided by a person within the clinic, group, corporation, or organization who has been terminated or is under exclusion from participation in this state or any other state

    Read the source ndlegis.gov

  2. North Dakota Board of Nursing License Verification

    North Dakota Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed or registered staff
    BASIS
    NDAC 75-04-01-20(1)(p) requires staff to meet required credentialing; it names no lookup

    Assures all staff demonstrate basic professional competencies as required by their job descriptions and complies with all required trainings, credentialing, and professional development activities;

    Read the source ndlegis.gov

  3. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire, then routinely
    BASIS
    Standard practice for ND Medicaid providers; no rule names SAM for employees

Also required

Not registry lookups; ezOIG doesn't run these
  • Federal (fingerprint-based) criminal background check before hire when the applicant has lived in North Dakota less than five consecutive years (NDAC 75-04-01-06(2); ND.0037 waiver, Appendix C-2-a)
  • Disclosure to HHS of employees and volunteers with criminal records, and an annual list of new convictions at licence renewal (NDAC 75-04-01-06(3); ND.0037 waiver, Appendix C-2-a)
  • No employment in a role with contact for anyone with a direct-bearing conviction, unless the department finds rehabilitation where allowed (NDAC 75-04-01-06.1)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into North Dakota's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with North Dakota Department of Health and Human Services, Medical Services Division (ND Medicaid); HHS Aging Services and the Developmental Disabilities Section run the HCBS waivers or your own counsel before relying on it.

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