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NEW MEXICO · CARE PROGRAM

Nursing Facility (long term care facility)

All employees and contractors with direct care or routine unsupervised access to residents; nurse aides through the registry (8.370.16 NMAC; 42 CFR 483).

NURSING FACILITY · ON FILE
Registries named
6
Required
5
Expected
1
Screened by ezOIG
2 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At hire, in the COR search before fingerprinting
    BASIS
    HCA Caregivers Criminal History Screening Program, Background Checks page (the COR search that precedes fingerprinting under 8.370.5 NMAC)

    caregivers or hospital caregivers are required to go through CCHSP’s background check process which includes, a search on the Consolidated Online Registry (COR), this includes a search of each applicant on the New Mexico Employee Abuse Registry (EAR), Office of Inspector General (OIG) List of excluded Individuals/Entities, New Mexico Nurse Aide Registry and National Sex Offender Public Website.

    Read the source hca.nm.gov

  2. Employee Abuse Registry (EAR)

    New Mexico Health Care Authority, Division of Health Improvement

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire or contract, unlicensed direct care staff who are not CNAs
    BASIS
    8.370.8.7(P)(5) and 8.370.8.8(A) NMAC (nursing homes added to the provider list effective May 19, 2026)

    A provider, prior to employing or contracting with an employee, shall inquire of the registry whether the individual under consideration for employment or contracting is listed on the registry.

    Read the source prod-rf-lambda.rtssaas.com

  3. New Mexico Nurse Aide Registry

    New Mexico Health Care Authority (registry hosted by Headmaster's TMU system)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before anyone serves as a nurse aide
    BASIS
    42 CFR 483.35(d)(4); 483.12(a)(3)(ii)

    Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements

    Read the source ecfr.gov

  4. Board of Nursing License / Certification Verification Portal (RN, LPN, APRN)

    New Mexico Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff; documentation kept current
    BASIS
    8.370.8.8(E) NMAC; 42 CFR 483.12(a)(3)(iii)

    With respect to all employed or contracted individuals providing direct care who are licensed health care professionals or certified nurse aides, the provider shall maintain documentation reflecting the individual’s current licensure as a health care professional or current certification as a nurse aide.

    Read the source prod-rf-lambda.rtssaas.com

  5. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, in the COR search before fingerprinting
    BASIS
    HCA Caregivers Criminal History Screening Program, Background Checks page (the COR search that precedes fingerprinting under 8.370.5 NMAC)

    caregivers or hospital caregivers are required to go through CCHSP’s background check process which includes, a search on the Consolidated Online Registry (COR), this includes a search of each applicant on the New Mexico Employee Abuse Registry (EAR), Office of Inspector General (OIG) List of excluded Individuals/Entities, New Mexico Nurse Aide Registry and National Sex Offender Public Website.

    Read the source hca.nm.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire
    BASIS
    New Mexico MCOs must screen contracted providers against the LEIE and SAM (8.308.2.9(A)(4) NMAC); no rule names SAM for these workers

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based nationwide and statewide criminal history screening through HCA's Caregivers Criminal History Screening Program, submitted no later than 20 calendar days after the first day of employment; supervised conditional employment until cleared (8.370.5.8 NMAC; NMSA 1978 § 29-17-5)
  • Multi-state check: seek information from every state nurse aide registry the facility believes holds information on the aide (42 CFR 483.35(d)(5))
  • Physician certification of TB screening and freedom from communicable disease before work (8.370.16.27(B) NMAC)
  • Direct care staff other than nurses trained through an HCA-approved program (8.370.16.27(E)(2) NMAC)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into New Mexico's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New Mexico Health Care Authority (HCA), Medical Assistance Division or your own counsel before relying on it.

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