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NEW MEXICO · CARE PROGRAM

Developmental Disabilities and Supports Waivers (agency services)

Direct support professionals, supervisors, service coordinators, unlicensed case managers and paid relatives of DD Waiver and Supports Waiver provider agencies; Medically Fragile Waiver providers sign the same provider agreement.

DD WAIVER · ON FILE
Registries named
6
Required
5
Expected
1
Screened by ezOIG
2 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At hire and while employed (the agreement bars employing anyone excluded)
    BASIS
    DD and MF Waiver Provider Agreement (updated 10/1/2025), art. 31(c); HCA Background Checks page (COR)

    The PROVIDER may not employ any person who has been excluded from the Medicare or Medicaid Program.

    Read the source api.realfile.rtsclients.com

  2. Employee Abuse Registry (EAR)

    New Mexico Health Care Authority, Division of Health Improvement

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire or contract
    BASIS
    DD Waiver Service Standards (reissued July 1, 2024) § 16.1; 8.314.7.13(C)(1)(d) NMAC (Supports Waiver); Provider Agreement art. 18(c)

    Provider Agencies must also check the EAR prior to hiring or contracting with an employee (NMAC 7.1.12).

    Read the source api.realfile.rtsclients.com

  3. Board of Nursing License / Certification Verification Portal (RN, LPN, APRN)

    New Mexico Board of Nursing

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed professionals; current licence given to the agency yearly
    BASIS
    DD Waiver Service Standards § 16.4

    All relevant professional licensure for all hired and subcontracted personnel must be active in the state of New Mexico for:

    Read the source api.realfile.rtsclients.com

  4. New Mexico Nurse Aide Registry

    New Mexico Health Care Authority (registry hosted by Headmaster's TMU system)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, in the COR search before fingerprinting (every applicant, not only aides)
    BASIS
    HCA Caregivers Criminal History Screening Program, Background Checks page (the COR search that precedes fingerprinting under 8.370.5 NMAC)

    caregivers or hospital caregivers are required to go through CCHSP’s background check process which includes, a search on the Consolidated Online Registry (COR), this includes a search of each applicant on the New Mexico Employee Abuse Registry (EAR), Office of Inspector General (OIG) List of excluded Individuals/Entities, New Mexico Nurse Aide Registry and National Sex Offender Public Website.

    Read the source hca.nm.gov

  5. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, in the COR search before fingerprinting
    BASIS
    HCA Caregivers Criminal History Screening Program, Background Checks page (the COR search that precedes fingerprinting under 8.370.5 NMAC)

    caregivers or hospital caregivers are required to go through CCHSP’s background check process which includes, a search on the Consolidated Online Registry (COR), this includes a search of each applicant on the New Mexico Employee Abuse Registry (EAR), Office of Inspector General (OIG) List of excluded Individuals/Entities, New Mexico Nurse Aide Registry and National Sex Offender Public Website.

    Read the source hca.nm.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire
    BASIS
    New Mexico MCOs must screen contracted providers against the LEIE and SAM (8.308.2.9(A)(4) NMAC); no rule names SAM for these workers

Also required

Not registry lookups; ezOIG doesn't run these
  • Caregiver criminal history screening within 20 calendar days of hire for all non-licensed personnel (DD Waiver Service Standards § 16.1; 8.370.5 NMAC)
  • Case managers and respite staff need written notice from the state that they have no disqualifying conviction (8.314.5.10(D)(4), (E)(3) NMAC)
  • Accreditation by CARF or The Council on Quality and Leadership for most services (DD Waiver Service Standards § 16.2)
  • Direct support professionals at least 18 with a high school diploma or GED, with listed exemptions (DD Waiver Service Standards § 16.3)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into New Mexico's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New Mexico Health Care Authority (HCA), Medical Assistance Division or your own counsel before relying on it.

Screen for New Mexico DD Waiver.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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