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KANSAS · CARE PROGRAM

Nursing Facility

Every employee, employment-agency and contract worker with direct access in a nursing facility or nursing facility for mental health; nurse aides also through the registry.

NURSING FACILITY · ON FILE
Registries named
8
Required
6
Expected
2
Screened by ezOIG
2 of 8
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire and monthly (facilities enrolled in KMAP)
    BASIS
    KMAP General Benefits Fee-for-Service Provider Manual, section 2400, Excluded Providers; 42 CFR 1001.1901

    The effect of this exclusion is the prohibition of any payment for any items or services furnished, ordered, or prescribed by an excluded individual or entity. Compliance with federal regulation guidance requires both individuals and entities be screened on a monthly basis.

    Read the source portal.kmap-state-ks.us

  2. Kansas Medicaid Terminated Provider List

    Kansas Department of Health and Environment, Division of Health Care Finance

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY Before hire and monthly (facilities enrolled in KMAP)
    BASIS
    KMAP General Benefits Fee-for-Service Provider Manual, section 2400, 'Who is to be screened each month?', which names KDHE's terminated provider list

    Who is to be screened each month? continued ... Each state maintains a list of providers terminated from its Medicaid program. The list for Kansas can be found on the KDHE website.

    Read the source portal.kmap-state-ks.us

  3. KDADS Criminal Record Check Program (Health Occupations Credentialing)

    Kansas Department for Aging and Disability Services, Health Occupations Credentialing

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire; provisional employment up to 60 days pending the result; not repeated if checked within the past year
    BASIS
    K.S.A. 39-970(e)

    For the purpose of complying with this section, the operator of an adult care home shall request from the Kansas department for aging and disability services an eligibility determination regarding adult and juvenile convictions and adjudications.

    Read the source ksrevisor.gov

  4. Kansas Nurse Aide Registry

    Kansas Department for Aging and Disability Services, Health Occupations Credentialing

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, everyone; registry verification before anyone serves as a nurse aide
    BASIS
    42 CFR 483.12(a)(3)(ii); 42 CFR 483.35(d)(4), (5); K.A.R. 28-39-150(d)(2)

    Not employ or otherwise engage individuals who— ... Have had a finding entered into the State nurse aide registry concerning abuse, neglect, exploitation, mistreatment of residents or misappropriation of their property

    Read the source ecfr.gov

  5. KSBN License Verification

    Kansas State Board of Nursing

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, licensed staff
    BASIS
    42 CFR 483.12(a)(3)(iii)

    Not employ or otherwise engage individuals who— ... Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source ecfr.gov

  6. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly (facilities enrolled in KMAP)
    BASIS
    KMAP General Benefits Fee-for-Service Provider Manual, section 2400, 'Who is to be screened each month?', which names SAM

    Who is to be screened each month? continued The System for Award Management (SAM) refers to a website maintained by the General Services Administration of the U.S. Government. It can be searched to find individuals and entities excluded from doing business with the federal government.

    Read the source portal.kmap-state-ks.us

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Adult Abuse, Neglect and Exploitation Central Registry

    Kansas Department for Children and Families, Prevention and Protection Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire
    BASIS
    K.S.A. 39-970(b)(1) bars anyone with adverse findings on any state or national registry; the KDADS rules meant to define those registries were not found, and DCF's adult registry is the state's adult abuse registry

    No person shall knowingly operate an adult care home if, in the adult care home, there works any person who has adverse findings on any state or national registry, as defined in rules and regulations adopted by the secretary for aging and disability services

    Read the source ksrevisor.gov

  2. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, with the KDADS criminal record check
    BASIS
    KDADS Criminal Record Check Instructions: paying the CRC fee attests that the employer checked the OIG exclusion database and the National Sex Offender Public Website; no rule names NSOPW for this program

    BY PAYING THE FEES YOU AGREE THAT YOU HAVE CHECKED THE OFFICE OF INSPECTOR GENERAL EXCLUSION DATABASE AND NATIONAL SEX OFFENDER PUBLIC WEBSITE AND CONFIRMED THE SELECTED INDIVIDUAL IS NOT PROHIBITED.

    Read the source kdads.ks.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based state and national criminal history check when KDADS requires one (K.S.A. 39-970(d)(2))
  • Health screening including tuberculosis testing before employment or within 7 days of it (K.A.R. 28-39-163(h)(3))
  • Nurse aide training and competency evaluation (42 CFR 483.35(d))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Kansas's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kansas Department of Health and Environment, Division of Health Care Finance (KanCare / Kansas Medical Assistance Program); the Kansas Department for Aging and Disability Services runs the HCBS waivers or your own counsel before relying on it.

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