KANSAS · CARE PROGRAM
HCBS Waiver Services, Agency-Directed (Frail Elderly, Physical Disability, Brain Injury, Autism, Technology Assisted, SED, Community Support)
Every employee of an agency-directed HCBS provider with direct access, under the KDADS HCBS Background Check Policy, which the KMAP waiver manuals adopt; an agency providing attendant care is a licensed home health agency (K.S.A. 65-5101(c)), so K.S.A. 65-5117 applies too.
- Registries named
- 9
- Required
- 9
- Expected
- 0
- Screened by ezOIG
- 2 of 9
- Rules checked
- October 16, 2026
Required checks
Named by a regulation, a statute or the state's Medicaid agencyList of Excluded Individuals/Entities
HHS Office of Inspector General
SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list- WHEN
- MONTHLY Before hire, then monthly; the HCBS policy also repeats it every two years
- BASIS
- KMAP General Benefits Fee-for-Service Provider Manual, section 2400, Excluded Providers; 42 CFR 1001.1901; KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.1, II.B.1
The effect of this exclusion is the prohibition of any payment for any items or services furnished, ordered, or prescribed by an excluded individual or entity. Compliance with federal regulation guidance requires both individuals and entities be screened on a monthly basis.
Read the source portal.kmap-state-ks.us
Kansas Medicaid Terminated Provider List
Kansas Department of Health and Environment, Division of Health Care Finance
NOT SCREENED YET The registry blocks automated access- WHEN
- MONTHLY Before hire and monthly
- BASIS
- KMAP General Benefits Fee-for-Service Provider Manual, section 2400, 'Who is to be screened each month?', which names KDHE's terminated provider list
Who is to be screened each month? continued ... Each state maintains a list of providers terminated from its Medicaid program. The list for Kansas can be found on the KDHE website.
Read the source portal.kmap-state-ks.us
KDADS Criminal Record Check Program (Health Occupations Credentialing)
Kansas Department for Aging and Disability Services, Health Occupations Credentialing
NOT SCREENED YET Requires an employer account- WHEN
- AT HIRE Before working independently with participants, and every two years
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.2.b, II.A.1, II.B.2; K.S.A. 65-5117(e) for licensed home health agencies
Background checks shall be completed every two years. ... The employer shall conduct the applicant’s criminal record check and the Kansas Nurse Aid Registry check by submitting applicant information through the KDADS HOC website.
Read the source kdads.ks.gov
Kansas Nurse Aide Registry
Kansas Department for Aging and Disability Services, Health Occupations Credentialing
NOT SCREENED YET The registry blocks automated access- WHEN
- AT HIRE Before hire, and every two years
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.2.a, II.A.1, II.B.2
Background checks shall be completed every two years. ... The employer shall conduct the applicant’s criminal record check and the Kansas Nurse Aid Registry check by submitting applicant information through the KDADS HOC website.
Read the source kdads.ks.gov
Child Abuse and Neglect Central Registry
Kansas Department for Children and Families, Prevention and Protection Services
NOT SCREENED YET Checked by request to the agency- WHEN
- AT HIRE Before hire, and every two years
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.4, II.B.4
The employer shall conduct a check for Child ANE through the Kansas Department of Children and Families (DCF) website.
Read the source kdads.ks.gov
Adult Abuse, Neglect and Exploitation Central Registry
Kansas Department for Children and Families, Prevention and Protection Services
NOT SCREENED YET Checked by request to the agency- WHEN
- AT HIRE Before hire, and every two years
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.5, II.B.5
The employer shall conduct a check for Adult ANE through the DCF website.
Read the source kdads.ks.gov
National Sex Offender Public Website
U.S. Department of Justice
NOT SCREENED YET The registry's terms forbid automated searches- WHEN
- AT HIRE Before hire, and every two years
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.D.6, II.B.6
The employer shall conduct a National Sex Offender Registry check through the National Sex Offender Registry website.
Read the source kdads.ks.gov
KSBN License Verification
Kansas State Board of Nursing
NOT SCREENED YET The registry blocks automated access- WHEN
- AT HIRE Before hire and every two years, licensed staff
- BASIS
- KDADS HCBS Background Check Policy (effective October 1, 2026) I.A and IV Definitions (Background Check); I.F.4 (employees disclose licence actions)
Applicants for any Agency-Direct Services shall not provide direct access services to HCBS waiver participants before receiving a full and clear background check. ... Background Check: Includes the criminal record check, license verification check, state and national registries.
Read the source kdads.ks.gov
SAM.gov exclusions
General Services Administration
SCREENED BY EZOIG Federal exclusion check against SAM.gov- WHEN
- MONTHLY Before hire and monthly
- BASIS
- KMAP General Benefits Fee-for-Service Provider Manual, section 2400, 'Who is to be screened each month?', which names SAM
Who is to be screened each month? continued The System for Award Management (SAM) refers to a website maintained by the General Services Administration of the U.S. Government. It can be searched to find individuals and entities excluded from doing business with the federal government.
Read the source portal.kmap-state-ks.us
Expected checks
Standard practice, or implied by a provider's enrollment duties; no rule names them outrightNone for this program.
Also required
Not registry lookups; ezOIG doesn't run these- Motor vehicle record check through the Kansas Department of Revenue for staff who transport participants (KDADS HCBS Background Check Policy I.D.3, II.B.3)
- Employees must disclose arrests, convictions and licence actions; a new conviction means a new KDADS check (KDADS HCBS Background Check Policy I.F)
- Fingerprint-based state and national check when KDADS requires one (KDADS HCBS Background Check Policy II.C)
- Provisional hires may train or observe but give no direct access, and Medicaid may not pay them before a clear check (KDADS HCBS Background Check Policy I.C)
Why some registries are not screened yet
- The registry blocks automated access
- The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
- The registry's terms forbid automated searches
- The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
- Requires an employer account
- Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
- Checked by request to the agency
- The agency answers a written request or form rather than an online search.
Guidance, not legal advice
This page summarizes ezOIG's research into Kansas's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Kansas Department of Health and Environment, Division of Health Care Finance (KanCare / Kansas Medical Assistance Program); the Kansas Department for Aging and Disability Services runs the HCBS waivers or your own counsel before relying on it.
Screen for Kansas HCBS Agency.
Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.