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INDIANA · CARE PROGRAM

Residential Care Facility (licensed assisted living)

Nurse aides and other unlicensed employees of IDOH-licensed residential care facilities (410 IAC 16.2-5), including facilities that provide Medicaid waiver assisted living (455 IAC 3).

ASSISTED LIVING · ON FILE
Registries named
6
Required
3
Expected
3
Screened by ezOIG
3 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly (facilities certified for waiver assisted living)
    BASIS
    IHCP Provider Reference Modules: DDARS HCBS Waivers and OMPP HCBS: Indiana PathWays for Aging Waiver, Section 2, 'Office of Inspector General Exclusionary List'

    Screen all employees and contractors to determine whether any of them have been excluded. Providers can access the LEIE database on the HHS-OIG website at oig.hhs.gov and search by the names of any individual or entity. ... Search the HHS-OIG website monthly to capture exclusions and reinstatements that have occurred since the last search.

    Read the source in.gov

  2. Indiana Aides Registry (certified nurse aides, home health aides, qualified medication aides)

    Indiana Department of Health

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Apply within 3 business days of employment, for nurse aides and other unlicensed employees
    BASIS
    IC 16-28-13-4, 16-28-13-5

    shall apply within three (3) business days from the date a person is employed as a nurse aide or other unlicensed employee for a copy of the person's state nurse aide registry report from the state department and a limited criminal history from the Indiana central repository for criminal history information under IC 10-13-3 or another source allowed by law.

    Read the source iga.in.gov

  3. Limited Criminal History (Indiana central repository for criminal history information)

    Indiana State Police

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE Apply within 3 business days of employment, for nurse aides and other unlicensed employees
    BASIS
    IC 16-28-13-4, 16-28-13-5

    shall apply within three (3) business days from the date a person is employed as a nurse aide or other unlicensed employee for a copy of the person's state nurse aide registry report from the state department and a limited criminal history from the Indiana central repository for criminal history information under IC 10-13-3 or another source allowed by law.

    Read the source iga.in.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Terminated Providers (Termination of Provider Participation in Medicaid and CHIP)

    Indiana Family and Social Services Administration, Office of Medicaid Policy and Planning

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE At hire (no rule sets a cadence)
    BASIS
    Practice, not a rule: Indiana's only published list of for-cause Medicaid terminations (grounds include federal exclusion and adverse licensure action). No rule names employee screening against it, and FSSA calls it informational, not an exclusion list

    Note: This list reflects historical and current “for cause” terminations. This list is not an active or ongoing exclusionary list. It is intended solely for informational purposes.

    Read the source in.gov

  2. License Lookup/Verification (mylicense.in.gov)

    Indiana Professional Licensing Agency

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    Implied by 410 IAC 16.2-5-1.4(h)(5): the personnel record holds the professional licensure or registration number

    (5) Professional licensure or registration number or dining assistant certificate or letter of completion, if applicable.

    Read the source iar.iga.in.gov

  3. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly, alongside the LEIE search
    BASIS
    Standard practice for IHCP providers; FSSA screens enrolling providers against SAM, but no Indiana rule names SAM for staff

Also required

Not registry lookups; ezOIG doesn't run these
  • Unlicensed staff giving more than limited help with activities of daily living must be certified nurse aides or home health aides (410 IAC 16.2-5-1.4(c))
  • Tuberculin skin test before resident contact and at least annually (410 IAC 16.2-5-1.4(f))
  • Written screening procedures and a personnel policy that considers references and convictions under IC 16-28-13-3 (410 IAC 16.2-5-1.4(a))

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Indiana's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Indiana Family and Social Services Administration (Office of Medicaid Policy and Planning; Indiana Health Coverage Programs) or your own counsel before relying on it.

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