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INDIANA · CARE PROGRAM

Comprehensive Care Facility (nursing facility)

Nurse aides and other unlicensed employees (IC 16-28-13) and licensed staff, under 410 IAC 16.2-3.1 and 42 CFR 483.

NURSING FACILITY · ON FILE
Registries named
6
Required
4
Expected
2
Screened by ezOIG
3 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hiring or contracting, then periodically
    BASIS
    IHCP Provider Reference Module, Provider Enrollment, Section 6, 'Screening for Excluded Individuals' (all IHCP providers)

    All providers are obligated to screen potential employees and contractors to determine whether they are excluded individuals prior to hiring or contracting them and on a periodic basis thereafter. ... Screen all employees and contractors to determine whether any of them have been excluded. Providers can access the Exclusions Database at oig.hhs.gov

    Read the source in.gov

  2. Indiana Aides Registry (certified nurse aides, home health aides, qualified medication aides)

    Indiana Department of Health

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Apply within 3 business days of employment; registry verification before anyone serves as a nurse aide
    BASIS
    IC 16-28-13-4, 16-28-13-5; 410 IAC 16.2-3.1-14(e); 410 IAC 16.2-3.1-28(b); 42 CFR 483.12(a)(3)(ii), 483.35(d)(4)

    shall apply within three (3) business days from the date a person is employed as a nurse aide or other unlicensed employee for a copy of the person's state nurse aide registry report from the state department and a limited criminal history from the Indiana central repository for criminal history information under IC 10-13-3 or another source allowed by law.

    Read the source iga.in.gov

  3. Limited Criminal History (Indiana central repository for criminal history information)

    Indiana State Police

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE Apply within 3 business days of employment, for nurse aides and other unlicensed employees
    BASIS
    IC 16-28-13-4, 16-28-13-5

    shall apply within three (3) business days from the date a person is employed as a nurse aide or other unlicensed employee for a copy of the person's state nurse aide registry report from the state department and a limited criminal history from the Indiana central repository for criminal history information under IC 10-13-3 or another source allowed by law.

    Read the source iga.in.gov

  4. License Lookup/Verification (mylicense.in.gov)

    Indiana Professional Licensing Agency

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, licensed staff
    BASIS
    42 CFR 483.12(a)(3)(iii); 410 IAC 16.2-3.1-14(s)

    Not employ or otherwise engage individuals who— ... (iii) Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source ecfr.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Terminated Providers (Termination of Provider Participation in Medicaid and CHIP)

    Indiana Family and Social Services Administration, Office of Medicaid Policy and Planning

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE At hire (no rule sets a cadence)
    BASIS
    Practice, not a rule: Indiana's only published list of for-cause Medicaid terminations (grounds include federal exclusion and adverse licensure action). No rule names employee screening against it, and FSSA calls it informational, not an exclusion list

    Note: This list reflects historical and current “for cause” terminations. This list is not an active or ongoing exclusionary list. It is intended solely for informational purposes.

    Read the source in.gov

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire
    BASIS
    Standard practice for IHCP providers; FSSA screens enrolling providers against SAM, but no Indiana rule names SAM for staff

Also required

Not registry lookups; ezOIG doesn't run these
  • Check every other state's nurse aide registry believed to hold information on the person before using them as a nurse aide (410 IAC 16.2-3.1-14(f); 42 CFR 483.35(d)(5))
  • Written screening procedures and a personnel policy that considers references and convictions under IC 16-28-13-3 (410 IAC 16.2-3.1-14(a))
  • Nurse aide performance review every 12 months and at least 12 hours of in-service training a year (410 IAC 16.2-3.1-14(h))

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Indiana's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Indiana Family and Social Services Administration (Office of Medicaid Policy and Planning; Indiana Health Coverage Programs) or your own counsel before relying on it.

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