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IDAHO · CARE PROGRAM

Nursing Facility

Employees, volunteers and contractors with direct access to residents of CMS-certified skilled nursing facilities.

NURSING FACILITY · ON FILE
Registries named
9
Required
8
Expected
1
Screened by ezOIG
5 of 9
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly; also searched in the Department background check (IDAPA 16.05.06.200.01.f)
    BASIS
    IDHW, Idaho Medicaid Exclusion List (April 17, 2026), Provider Responsibilities; IDAPA 16.05.06.200.01.f

    Federal law prohibits payment for services provided by excluded individuals or entities. Providers must: • Screen all employees and contractors • Check both: o Idaho Medicaid Exclusion List o Federal (HHS-OIG) Exclusion List • Perform checks monthly

    Read the source publicdocuments.dhw.idaho.gov

  2. Idaho Medicaid Exclusion List

    Idaho Department of Health and Welfare, Medicaid Program Integrity Unit

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly; also searched in the Department background check (IDAPA 16.05.06.200.01.g)
    BASIS
    IDHW, Idaho Medicaid Exclusion List (April 17, 2026), Provider Responsibilities; IDAPA 16.05.06.200.01.g

    Federal law prohibits payment for services provided by excluded individuals or entities. Providers must: • Screen all employees and contractors • Check both: o Idaho Medicaid Exclusion List o Federal (HHS-OIG) Exclusion List • Perform checks monthly

    Read the source publicdocuments.dhw.idaho.gov

  3. Idaho Child Protection Central Registry

    Idaho Department of Health and Welfare, Division of Family and Community Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire, searched by the Department in its background check; Level 1 or 2 records disqualify. A separate $20 request needs the person's notarized consent
    BASIS
    IDAPA 16.05.06.200.01.c, through the Department background check that the Long-Term Care Facility Services handbook §3.1 requires

    Unconditional denials are issued for: ... c. A relevant record on the Idaho Child Protection Central Registry with a Level one (1) or Level two (2) designation for all other applicants covered by these rules;

    Read the source adminrules.idaho.gov

  4. Idaho State Nurse Aide Registry

    Idaho Department of Health and Welfare, Idaho Nurse Aide Program (run by Prometric)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before anyone serves as a nurse aide, plus every other state registry likely to hold the person; also searched in the Department background check
    BASIS
    42 CFR 483.35(d)(4)-(5); 42 CFR 483.12(a)(3)(ii); IDAPA 16.05.06.200.01.d

    Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements

    Read the source law.cornell.edu

  5. Idaho Sex Offender Registry

    Idaho State Police, Bureau of Criminal Identification

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE At hire, searched by the Department in its background check; a relevant record disqualifies
    BASIS
    IDAPA 16.05.06.200.01.e, through the Department background check that the Long-Term Care Facility Services handbook §3.1 requires

    Unconditional denials are issued for: ... e. A relevant record on either the state or federal sex offender registries;

    Read the source adminrules.idaho.gov

  6. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, searched by the Department in its background check ("federal sex offender registries"); a relevant record disqualifies
    BASIS
    IDAPA 16.05.06.200.01.e, through the Department background check that the Long-Term Care Facility Services handbook §3.1 requires

    Unconditional denials are issued for: ... e. A relevant record on either the state or federal sex offender registries;

    Read the source adminrules.idaho.gov

  7. Name-Based Criminal Background Check (Idaho Central Repository of Criminal History Records)

    Idaho State Police, Bureau of Criminal Identification

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Only when hiring someone on a Department clearance under three years old that another agency obtained: within 30 days of affiliating to it
    BASIS
    IDAPA 16.05.06.195.02.c (applies with the Long-Term Care Facility Services handbook §3.1)

    Any agency may use a Department background check clearance obtained under these rules if: ... c. The agency completes a state-only background check of the individual through the Idaho State Police Bureau of Criminal Identification, and no disqualifying crimes are found.

    Read the source adminrules.idaho.gov

  8. DOPL License and Registration Search

    Idaho Division of Occupational and Professional Licenses

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE At hire, licensed staff; again at each renewal
    BASIS
    42 CFR 483.12(a)(3)(iii)

    Not employ or otherwise engage individuals who— ... (iii) Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source law.cornell.edu

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Idaho Medicaid providers; no Idaho rule names SAM.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • IDHW Background Check Unit fingerprint-based clearance on employees, volunteers and contractors with direct access to residents (Long-Term Care Facility Services handbook §3.1; Idaho Code 39-1303(6); IDAPA 16.05.06)
  • Nurse aide training and competency evaluation, with retraining after 24 consecutive months without paid nursing work (42 CFR 483.35(d))

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Idaho's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Idaho Department of Health and Welfare, Division of Medicaid or your own counsel before relying on it.

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