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WISCONSIN · CARE PROGRAM

Nursing Home

Employees and contractors with regular, direct resident contact at a nursing home licensed under ch. DHS 132 (Medicare and Medicaid certified facilities also under 42 CFR 483).

NURSING HOME · ON FILE
Registries named
7
Required
6
Expected
1
Screened by ezOIG
2 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE At hire and every 4 years, in the Governmental Findings Report returned with the WORCS caregiver check
    BASIS
    DHS Background Check and Misconduct Investigation Program Manual, P-00038, § 2.2.4.2 (Governmental Findings Report returned with the caregiver check required by Wis. Stat. § 50.065(2)(b), (3)(b))

    Exclusions appearing on the list of Excluded Individuals/Entities from the US Department of Health and Human Services, Office of the Inspector General

    Read the source dhs.wisconsin.gov

  2. Wisconsin Online Record Check System (WORCS), caregiver background check

    Wisconsin Department of Justice, Crime Information Bureau

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE Before hire (a clean Background Information Disclosure allows up to 60 days of supervised work pending results), and every 4 years
    BASIS
    Wis. Stat. § 50.065(2)(b)1, (3)(b), (4m)(c); Wis. Admin. Code § DHS 12.02(1)(b)

    Every entity shall obtain all of the following with respect to a caregiver of the entity: 1. A criminal history search from the records maintained by the department of justice.

    Read the source docs.legis.wisconsin.gov

  3. Wisconsin Caregiver Misconduct Registry (Wisconsin Misconduct Registry Search)

    Wisconsin Department of Health Services, Division of Quality Assurance, Office of Caregiver Quality

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    MONTHLY At hire and every 4 years; monthly review of new registry additions, which DHS posts by the 15th
    BASIS
    Wis. Stat. § 50.065(2)(b)2, (3)(b); 42 CFR 483.12(a)(3)(ii); DHS Background Check and Misconduct Investigation Program Manual, P-00038, § 6.7.0

    Some individuals, who upon hire did not have a finding, may receive one while employed and may not report that to the entity. Therefore, entities must check the updated Misconduct Registry each month.

    Read the source dhs.wisconsin.gov

  4. Wisconsin Nurse Aide Registry

    Wisconsin Department of Health Services, Division of Quality Assurance

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before a nurse aide serves; a federally certified home may not hire or keep an aide with a finding from a nursing home incident
    BASIS
    42 CFR 483.35(d)(4); Wis. Admin. Code § DHS 129.09(7); P-00038, § 2.4.0

    Registry verification. Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements unless the individual—

    Read the source ecfr.gov

  5. DSPS license lookup (LicensE)

    Wisconsin Department of Safety and Professional Services

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire and every 4 years, for caregivers in positions that need a DSPS credential
    BASIS
    Wis. Stat. § 50.065(2)(b)3, (3)(b); 42 CFR 483.12(a)(3)(iii)

    Information maintained by the department of safety and professional services regarding the status of the person’s credentials, if applicable.

    Read the source docs.legis.wisconsin.gov

  6. Child abuse and neglect determinations (Wis. Stat. § 48.981(3)(c)5m)

    Wisconsin Department of Children and Families

    NOT SCREENED YET Not open to the public
    WHEN
    AT HIRE At hire and every 4 years
    BASIS
    Wis. Stat. § 50.065(2)(b)4, (3)(b)

    Information maintained by the department regarding any final determination under s. 48.981 (3) (c) 5m. or, if a contested case hearing is held on such a determination, any final decision under s. 48.981 (3) (c) 5p. that the person has abused or neglected a child.

    Read the source docs.legis.wisconsin.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire
    BASIS
    Standard practice for Wisconsin Medicaid providers; no Wisconsin rule names SAM.gov for these workers

Also required

Not registry lookups; ezOIG doesn't run these
  • Background Information Disclosure form F-82064 completed at hire and every 4 years, or a written self-disclosure policy with annual notice (Wis. Stat. § 50.065(6)(am))
  • Good-faith effort to obtain other states' criminal records for anyone who lived outside Wisconsin in the 3 years before the search (Wis. Stat. § 50.065(2)(bm))
  • Clerk of courts records (criminal complaint and disposition) when a serious-crime charge has no final disposition or certain recent convictions appear (Wis. Stat. § 50.065(2)(bb))
  • Caregivers must report new convictions or investigations to their supervisor by the next working day (Wis. Admin. Code § DHS 12.07(1))
  • Before a nurse aide serves, seek information from every other state's nurse aide registry the facility believes holds information on the individual (42 CFR 483.35(d)(5))
  • TB screening within 90 days before employment (Wis. Admin. Code § DHS 132.42(3)(a))
  • Nurse aide training and competency evaluation within 120 days (Wis. Stat. § 146.40(2); 42 CFR 483.35(d))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Not open to the public
The agency doesn't publish it. Only the agency, or employers it authorizes, can check it.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Wisconsin's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Wisconsin Department of Health Services, Division of Medicaid Services (ForwardHealth) or your own counsel before relying on it.

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