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PENNSYLVANIA · CARE PROGRAM

Personal Care Home and Assisted Living Residence

Staff of homes licensed under 55 Pa. Code Ch. 2600 and residences licensed under Ch. 2800; the screening rules are the same. Neither is usually enrolled in Medical Assistance.

PCH / ALR · ON FILE
Registries named
5
Required
2
Expected
3
Screened by ezOIG
3 of 5
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. Pennsylvania Access to Criminal History (PATCH)

    Pennsylvania State Police

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE With the application (report dated within the past year); provisional hire up to 30 days while it is pending
    BASIS
    55 Pa. Code §§ 2600.51, 2800.51; 6 Pa. Code § 15.141

    (1) State Police criminal history record. Facilities shall require all applicants to submit a State Police criminal history record.

    Read the source pacodeandbulletin.gov

  2. Pennsylvania Nurse Aide Registry

    Pennsylvania Department of Health, Division of Nursing Care Facilities (run by Credentia)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE At hire, direct care staff who meet the education requirement by registry status instead of a diploma or GED
    BASIS
    55 Pa. Code §§ 2600.54(a)(2), 2800.54(a)(2)

    Have a high school diploma, GED or active registry status on the Pennsylvania nurse aide registry.

    Read the source pacodeandbulletin.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Personal care homes and assisted living residences are not usually enrolled in Medical Assistance; MA Bulletin 99-11-05 binds those that are, and LEIE screening is standard for employers paid with federal health care funds

    Although the Department makes best efforts to include on the Medicheck List all federally excluded individuals/entities that practice in Pennsylvania, providers must also use the LEIE to ensure that the individual/entity is eligible to participate in the MA Program

    Read the source pa.gov

  2. Medicheck List (Precluded Providers)

    Pennsylvania Department of Human Services, Bureau of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Required by MA Bulletin 99-11-05 only for homes enrolled in Medical Assistance

    It is your responsibility to utilize this online searchable listing to screen all employees and contractors (both individuals and entities) at the time of hire or contracting; and, thereafter, on an ongoing monthly basis to determine if they have been excluded from participation in the state and federal health care programs.

    Read the source pa.gov

  3. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Only for homes enrolled in Medical Assistance (MA Bulletin 99-11-05 lists EPLS, now SAM.gov)

    Excluded Parties List System (EPLS): World wide data base maintained by the General Services Administration (GSA)

    Read the source pa.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • FBI fingerprint check, determined by the Department of Aging, for applicants not resident in Pennsylvania for the two years before applying (35 P.S. § 10225.502(a)(2); 6 Pa. Code § 15.141(a)(2))
  • Direct care staff qualifications and initial and annual training (55 Pa. Code §§ 2600.54, 2600.65; 2800.54, 2800.65)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Pennsylvania's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Pennsylvania Department of Human Services (Office of Medical Assistance Programs) or your own counsel before relying on it.

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