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PENNSYLVANIA · CARE PROGRAM

Home Care Agency or Home Care Registry

Direct care workers, office staff and owners of non-medical home care (personal care, companion, homemaker) under 28 Pa. Code Ch. 611. The exclusion checks apply to agencies enrolled in Medical Assistance.

HOME CARE · ON FILE
Registries named
6
Required
4
Expected
2
Screened by ezOIG
3 of 6
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly, agencies enrolled in Medical Assistance
    BASIS
    Pa. DHS Medical Assistance Bulletin 99-11-05

    Although the Department makes best efforts to include on the Medicheck List all federally excluded individuals/entities that practice in Pennsylvania, providers must also use the LEIE to ensure that the individual/entity is eligible to participate in the MA Program

    Read the source pa.gov

  2. Medicheck List (Precluded Providers)

    Pennsylvania Department of Human Services, Bureau of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly, agencies enrolled in Medical Assistance
    BASIS
    Pa. DHS Medical Assistance Bulletin 99-11-05; DHS Medicheck List guidance

    It is your responsibility to utilize this online searchable listing to screen all employees and contractors (both individuals and entities) at the time of hire or contracting; and, thereafter, on an ongoing monthly basis to determine if they have been excluded from participation in the state and federal health care programs.

    Read the source pa.gov

  3. Pennsylvania Access to Criminal History (PATCH)

    Pennsylvania State Police

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE Before hiring or rostering (report dated within the past year); provisional hire up to 30 days
    BASIS
    28 Pa. Code § 611.52(b)

    If the individual required to submit or obtain a criminal history report has been a resident of this Commonwealth for 2 years preceding the date of the request for a criminal history report, the individual shall request a State Police criminal history record.

    Read the source pacodeandbulletin.gov

  4. Pennsylvania Child Abuse History Clearance (ChildLine, Statewide Central Register)

    Pennsylvania Department of Human Services, Office of Children, Youth and Families

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hiring or rostering, agencies that serve anyone under 18
    BASIS
    28 Pa. Code § 611.53

    A home care agency or home care registry that serves persons under 18 years of age shall require each applicant for employment or referral as a direct care worker, each applicant for employment as a member of the agency or registry office staff to request a ChildLine verification

    Read the source pacodeandbulletin.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Pennsylvania Licensing System (PALS) licence verification

    Pennsylvania Department of State, Bureau of Professional and Occupational Affairs

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, workers who qualify through a nurse's licence
    BASIS
    28 Pa. Code § 611.55(a)(1), (d) require a valid nurse's licence and a copy on file; verifying it is standard

    Obtained a valid nurse’s license in this Commonwealth.

    Read the source pacodeandbulletin.gov

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly, agencies enrolled in Medical Assistance
    BASIS
    MA Bulletin 99-11-05 lists EPLS (now SAM.gov exclusions) among the databases providers should use

    Excluded Parties List System (EPLS): World wide data base maintained by the General Services Administration (GSA)

    Read the source pa.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • FBI criminal history record and a Department of Aging letter of determination for applicants not resident in Pennsylvania for two years (28 Pa. Code § 611.52(c))
  • Two satisfactory references before hiring or rostering (28 Pa. Code § 611.51(a)(2))
  • Competency by licence, examination or approved training before assignment, reviewed yearly (28 Pa. Code § 611.55)
  • Tuberculosis screening before consumer contact and every 12 months (28 Pa. Code § 611.56)

Why some registries are not screened yet

Checked by request to the agency
The agency answers a written request or form rather than an online search.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Pennsylvania's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Pennsylvania Department of Human Services (Office of Medical Assistance Programs) or your own counsel before relying on it.

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