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PENNSYLVANIA · CARE PROGRAM

Long-Term Care Nursing Facility

All applicants and employees; nurse aides and licensed staff have further checks. 28 Pa. Code § 201.2 adopts 42 CFR 483 Subpart B as state licensing rules.

NURSING FACILITY · ON FILE
Registries named
6
Required
5
Expected
1
Screened by ezOIG
3 of 6
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Pa. DHS Medical Assistance Bulletin 99-11-05

    Although the Department makes best efforts to include on the Medicheck List all federally excluded individuals/entities that practice in Pennsylvania, providers must also use the LEIE to ensure that the individual/entity is eligible to participate in the MA Program

    Read the source pa.gov

  2. Medicheck List (Precluded Providers)

    Pennsylvania Department of Human Services, Bureau of Program Integrity

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Pa. DHS Medical Assistance Bulletin 99-11-05; DHS Medicheck List guidance

    It is your responsibility to utilize this online searchable listing to screen all employees and contractors (both individuals and entities) at the time of hire or contracting; and, thereafter, on an ongoing monthly basis to determine if they have been excluded from participation in the state and federal health care programs.

    Read the source pa.gov

  3. Pennsylvania Access to Criminal History (PATCH)

    Pennsylvania State Police

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE With the application (report dated within the past year); provisional hire up to 30 days while it is pending
    BASIS
    35 P.S. § 10225.502(a)(1); 6 Pa. Code § 15.141; 28 Pa. Code § 201.19(8)

    (1) State Police criminal history record. Facilities shall require all applicants to submit a State Police criminal history record.

    Read the source pacodeandbulletin.gov

  4. Pennsylvania Nurse Aide Registry

    Pennsylvania Department of Health, Division of Nursing Care Facilities (run by Credentia)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before anyone serves as a nurse aide, plus every other state's registry believed to hold information on them
    BASIS
    42 CFR 483.35(d)(4)-(5); 42 CFR 483.12(a)(3)(ii); 28 Pa. Code § 201.3

    Registry verification. Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements

    Read the source ecfr.gov

  5. Pennsylvania Licensing System (PALS) licence verification

    Pennsylvania Department of State, Bureau of Professional and Occupational Affairs

    NOT SCREENED YET Paid access
    WHEN
    AT HIRE At hire, licensed staff; current licensure kept on file
    BASIS
    28 Pa. Code § 201.19(3); 42 CFR 483.12(a)(3)(iii)

    Documentation of credentials, which shall include, at a minimum, current certification, registration or licensure, if applicable, for the position to which the employee is assigned.

    Read the source pacodeandbulletin.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    MA Bulletin 99-11-05 lists EPLS (now SAM.gov exclusions) among the databases providers should use

    Excluded Parties List System (EPLS): World wide data base maintained by the General Services Administration (GSA)

    Read the source pa.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • FBI fingerprint check, determined by the Department of Aging, for applicants not resident in Pennsylvania for the two years before applying (35 P.S. § 10225.502(a)(2); 6 Pa. Code § 15.141(a)(2))
  • Determination by a health care practitioner that the employee is free of listed communicable diseases as of the start date (28 Pa. Code § 201.19(4))
  • Documented suitability review for anyone with a conviction (28 Pa. Code § 201.19(9))

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Paid access
The agency charges for access, and ezOIG doesn't include it yet.

Guidance, not legal advice

This page summarizes ezOIG's research into Pennsylvania's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Pennsylvania Department of Human Services (Office of Medical Assistance Programs) or your own counsel before relying on it.

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