Skip to content

NEW YORK · CARE PROGRAM

OPWDD Services (HCBS waiver, ICF/IID, residential and day programs)

Employees, volunteers, consultants and contractors of providers certified, operated or funded by OPWDD who will have regular and substantial contact with people served.

OPWDD · ON FILE
Registries named
5
Required
4
Expected
1
Screened by ezOIG
3 of 5
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.1(b)(2), 521-1.4(g)(3)(i) (Mental Hygiene Law Article 16 providers)

    In determining the exclusion status of a person required providers shall review the following State and Federal databases at least every thirty (30) days: (a) New York State Office of the Medicaid Inspector General Exclusion List; (b) Health and Human Services Office of Inspector General's List of Excluded Individuals and Entities

    Read the source law.cornell.edu

  2. NYS Medicaid Exclusion List

    Office of the Medicaid Inspector General (OMIG)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.1(b)(2), 521-1.4(g)(3)(i) (Mental Hygiene Law Article 16 providers)

    In determining the exclusion status of a person required providers shall review the following State and Federal databases at least every thirty (30) days: (a) New York State Office of the Medicaid Inspector General Exclusion List; (b) Health and Human Services Office of Inspector General's List of Excluded Individuals and Entities

    Read the source law.cornell.edu

  3. Staff Exclusion List (register of substantiated category one cases of abuse or neglect)

    Justice Center for the Protection of People with Special Needs

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hiring or engaging anyone with regular and substantial contact
    BASIS
    SSL § 495(2) (OPWDD facilities under § 488(4)(a), and other providers in programs OPWDD certifies or funds, including HCBS waiver services); 14 NYCRR 702.2

    All facility and provider agencies ... shall check the register of substantiated category one cases of abuse or neglect before determining whether to hire or otherwise allow any person as an employee, administrator, consultant, intern, volunteer or contractor who will have the potential for regular and substantial contact with a service recipient

    Read the source nysenate.gov

  4. Statewide Central Register of Child Abuse and Maltreatment (SCR) database check

    Office of Children and Family Services

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before unsupervised contact, for applicants actively considered; not family care homes, and not needed when the SEL bars the person
    BASIS
    SSL § 424-a(1)(b)(i)(A), (3), (7)

    a provider agency shall inquire of the office ... whether any person who is actively being considered for employment and who will have the potential for regular and substantial contact with individuals who are cared for by the agency, is the subject of an indicated child abuse and maltreatment report on file with the statewide central register of child abuse and maltreatment

    Read the source nysenate.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Medicaid providers

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based criminal history record check through the Justice Center for staff and volunteers with regular and substantial unsupervised or unrestricted physical contact (14 NYCRR 633.22; 14 NYCRR Part 701)

Why some registries are not screened yet

Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into New York's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New York State Department of Health (Office of Health Insurance Programs); exclusions by the Office of the Medicaid Inspector General or your own counsel before relying on it.

Screen for New York OPWDD.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

Start a trial with New York OPWDD preselected All New York programs