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NEW YORK · CARE PROGRAM

Adult Care Facilities (adult homes, enriched housing, assisted living residences)

Staff of adult homes, enriched housing programs and assisted living residences, including Assisted Living Program and enhanced assisted living beds.

ASSISTED LIVING · ON FILE
Registries named
6
Required
3
Expected
3
Screened by ezOIG
4 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. New York State Home Care Registry

    Department of Health

    SCREENED BY EZOIG Credential verification
    WHEN
    AT HIRE Before an aide starts, in enhanced assisted living residences only (the statute names them until 31 March 2029)
    BASIS
    PHL § 3613(1)(a), (2); 10 NYCRR 403.2(d)(ii), 403.5(a)(1)

    A home care services entity shall obtain information relating to a home care services worker, pursuant to paragraph (c) of subdivision seven of this section, prior to the worker beginning to provide home care services for that entity

    Read the source nysenate.gov

  2. Staff Exclusion List (register of substantiated category one cases of abuse or neglect)

    Justice Center for the Protection of People with Special Needs

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, only in adult homes and enriched housing subject to the Justice Center (80+ licensed beds, at least 25% of residents with serious mental illness, and under 55% of beds authorized as Assisted Living Program beds)
    BASIS
    18 NYCRR 487.9(a)(7)(iii)-(iv), 488.9(a)(4)(iii)-(iv); SSL §§ 488(4)(c), 495

    prior to hiring or otherwise engaging anyone who will or may have direct contact with residents, or approving credentials for any such person, the operator of a facility subject to the Justice Center shall follow the procedures established by the Justice Center in regulations or policy, to verify that such person is not on the Justice Center's staff exclusion list.

    Read the source law.cornell.edu

  3. Statewide Central Register of Child Abuse and Maltreatment (SCR) database check

    Office of Children and Family Services

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, after a clear SEL result, only in adult homes and enriched housing subject to the Justice Center (same test as the SEL check)
    BASIS
    18 NYCRR 487.9(a)(7)(iv), 488.9(a)(4)(iv); SSL § 424-a

    If such person is not on the Justice Center's staff exclusion list, such operator shall also consult the State Central Registry as required by section 424-a of the Social Services Law.

    Read the source law.cornell.edu

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.4(g)(3) binds an operator only at $1M+ a year from Medicaid (e.g. Assisted Living Program beds) or through an MLTC contract

  2. NYS Medicaid Exclusion List

    Office of the Medicaid Inspector General (OMIG)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.4(g)(3) binds an operator only at $1M+ a year from Medicaid (e.g. Assisted Living Program beds) or through an MLTC contract

  3. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Medicare and Medicaid providers

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based criminal history record check through DOH for unlicensed staff giving face-to-face care or with access to residents' quarters (PHL § 2899-a; 10 NYCRR 402.3(i)(3))
  • Physician's statement of fitness at employment and at least every 12 months (18 NYCRR 487.9(a)(8))

Why some registries are not screened yet

Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into New York's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New York State Department of Health (Office of Health Insurance Programs); exclusions by the Office of the Medicaid Inspector General or your own counsel before relying on it.

Screen for New York Assisted Living.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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