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NEW YORK · CARE PROGRAM

Residential Health Care Facility (nursing home)

Every nurse aide and all other potential staff are checked against the Nurse Aide Registry; licensed staff for licence discipline.

NURSING FACILITY · ON FILE
Registries named
5
Required
4
Expected
1
Screened by ezOIG
3 of 5
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.1(b)(1), 521-1.4(g)(3)(i) (PHL Article 28 facilities)

    In determining the exclusion status of a person required providers shall review the following State and Federal databases at least every thirty (30) days: (a) New York State Office of the Medicaid Inspector General Exclusion List; (b) Health and Human Services Office of Inspector General's List of Excluded Individuals and Entities

    Read the source law.cornell.edu

  2. NYS Medicaid Exclusion List

    Office of the Medicaid Inspector General (OMIG)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly (at least every 30 days)
    BASIS
    18 NYCRR 521-1.1(b)(1), 521-1.4(g)(3)(i) (PHL Article 28 facilities)

    In determining the exclusion status of a person required providers shall review the following State and Federal databases at least every thirty (30) days: (a) New York State Office of the Medicaid Inspector General Exclusion List; (b) Health and Human Services Office of Inspector General's List of Excluded Individuals and Entities

    Read the source law.cornell.edu

  3. New York State Nurse Aide Registry

    Department of Health (operated by Prometric)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire or use, for every nurse aide and all other potential staff
    BASIS
    42 CFR 483.35(d)(4); 10 NYCRR 415.4(b)(1)(ii); NYSDOH Nurse Aide Registry policy

    New York State policy requires each Article 28 facility to verify each nurse aide's certification status, as well as the status of all potential staff, with the state's Nurse Aide Registry prior to employment or use in the facility.

    Read the source health.ny.gov

  4. Office of the Professions Verification Search

    NYS Education Department, Office of the Professions

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE At hire for nurses and other licensed staff
    BASIS
    42 CFR 483.12(a)(3)(iii)

    Not employ or otherwise engage individuals who— ... Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property

    Read the source law.cornell.edu

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for Medicare and Medicaid providers

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based criminal history record check through DOH for unlicensed staff with resident contact (PHL § 2899-a; 10 NYCRR 402.3(i)(1))
  • Nurse aide training and competency evaluation (42 CFR 483.35(d); 10 NYCRR 415.26)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.

Guidance, not legal advice

This page summarizes ezOIG's research into New York's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New York State Department of Health (Office of Health Insurance Programs); exclusions by the Office of the Medicaid Inspector General or your own counsel before relying on it.

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