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ILLINOIS · CARE PROGRAM

Nursing Facility (skilled and intermediate care)

Nurse aides and every employee with access to residents, their quarters or their records; licensed staff by licence check (Nursing Home Care Act; 77 Ill. Adm. Code 300.661).

NURSING FACILITY · ON FILE
Registries named
11
Required
9
Expected
2
Screened by ezOIG
7 of 11
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check); no Illinois rule sets a repeat interval
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the website of the Health and Human Services Office of Inspector General to determine if the applicant has been adjudicated a sex offender, has been a prison inmate, or has committed Medicare or Medicaid fraud

    Read the source ilga.gov

  2. Health Care Worker Registry

    Illinois Department of Public Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire: nursing assistants, other aides and every new hire with access to residents or their records must be listed as eligible; nurse aides also need registry verification before they serve
    BASIS
    210 ILCS 45/3-206.01(a); 42 CFR 483.12(a)(3)(ii), 483.35(d)(4); 225 ILCS 46/33(g)

    A facility shall not employ an individual as a nursing assistant, habilitation aide, home health aide, psychiatric services rehabilitation aide, or child care aide, or newly hired as an individual who may have access to a resident, a resident's living quarters, or a resident's personal, financial, or medical records, unless the facility has inquired of the Department's Health Care Worker Registry

    Read the source ilga.gov

  3. Adult Protective Services Registry

    Illinois Department on Aging (hosted by the Department of Public Health)

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire and annually, anyone providing direct care (shown on the employer view of a Health Care Worker Registry record)
    BASIS
    89 Ill. Adm. Code 270.404(c); 320 ILCS 20/7.5(c); 225 ILCS 46/25(d)

    Direct care agencies are to conduct an online check: 1) prior to hiring a caregiver to determine whether the caregiver's identity has been placed on the Registry; and 2) on an annual basis for purposes of retention.

    Read the source ilga.gov

  4. Illinois Sex Offender Registry

    Illinois State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation the Illinois Sex Offender Registry, the Department of Corrections' Sex Offender Search Engine, the Department of Corrections' Inmate Search Engine

    Read the source ilga.gov

  5. Parolee Sex Registrant Search

    Illinois Department of Corrections

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check); covers registrants on IDOC parole or supervised release
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation the Illinois Sex Offender Registry, the Department of Corrections' Sex Offender Search Engine, the Department of Corrections' Inmate Search Engine

    Read the source ilga.gov

  6. Individual in Custody Search

    Illinois Department of Corrections

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation the Illinois Sex Offender Registry, the Department of Corrections' Sex Offender Search Engine, the Department of Corrections' Inmate Search Engine

    Read the source ilga.gov

  7. Wanted Fugitives

    Illinois Department of Corrections

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the Department of Corrections Wanted Fugitives Search Engine, the National Sex Offender Public Registry

    Read the source ilga.gov

  8. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, new unlicensed employees with access to residents, their quarters or their records (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); 77 Ill. Adm. Code 300.661

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the National Sex Offender Public Registry, and the website of the Health and Human Services Office of Inspector General

    Read the source ilga.gov

  9. License Lookup

    Illinois Department of Financial and Professional Regulation

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE Before hire, licensed staff; a disciplinary action for abuse, neglect, exploitation or misappropriation bars employment
    BASIS
    42 CFR 483.12(a)(3)(iii)

    Not employ or otherwise engage individuals who— ... Have a disciplinary action in effect against his or her professional license by a state licensure body as a result of a finding of abuse, neglect, exploitation, mistreatment of residents or misappropriation of resident property.

    Read the source ecfr.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. OIG Provider Sanctions List (Illinois Medicaid Sanctions List)

    Illinois Department of Healthcare and Family Services, Office of Inspector General

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE At hire; periodically after (standard practice)
    BASIS
    No rule names it for this program; HFS bars sanctioned persons from employment by Medicaid vendors, and 305 ILCS 5/12-4.25(E-5)(2)(f) penalizes contracting with an excluded person

    Termination, barrment, and exclusion result in a vendor's disenrollment from the Medical Assistance Program. Such vendors are not eligible to submit claims for Medicaid services. In addition, these terminated, barred, and excluded vendors may not own, or be employed by, Medicaid vendors.

    Read the source hfs.illinois.gov

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire; periodically after (standard practice)
    BASIS
    Standard practice; HFS screens enrolling Medicaid providers against SAM in IMPACT (HFS Handbook Chapter 100, Topic 101.6), no rule names it for staff

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based Illinois State Police and FBI check through the Health Care Worker Registry (livescan) for unlicensed employees with resident access not already on the Registry with a fingerprint check (225 ILCS 46/33; 77 Ill. Adm. Code 300.661, 955.165)
  • Verification with every other state's nurse aide registry the facility believes holds information on the aide (42 CFR 483.35(d)(5))
  • Hire and separation dates entered in the Health Care Worker Registry within 30 days, and employment verified there at least annually (225 ILCS 46/33(i); 77 Ill. Adm. Code 955.145)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.

Guidance, not legal advice

This page summarizes ezOIG's research into Illinois's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Illinois Department of Healthcare and Family Services (HFS) or your own counsel before relying on it.

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