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ILLINOIS · CARE PROGRAM

Developmental Disabilities Services (CILA, Community Day Services, Home-Based Support)

Every employee, contractor and volunteer of DHS Division of Developmental Disabilities providers and ISC agencies, and personal support workers through the FMS; CILA's own rule (59 Ill. Adm. Code 115.320(b)) sets the same registry checks.

DD SERVICES · ON FILE
Registries named
12
Required
10
Expected
2
Screened by ezOIG
7 of 12
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, new unlicensed direct care staff (one of the six internet searches run with the Health Care Worker Registry check); no Illinois rule sets a repeat interval
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); day training programs, CILAs and the DDD FMS are health care employers (225 ILCS 46/15)

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the website of the Health and Human Services Office of Inspector General to determine if the applicant has been adjudicated a sex offender, has been a prison inmate, or has committed Medicare or Medicaid fraud

    Read the source ilga.gov

  2. OIG Provider Sanctions List (Illinois Medicaid Sanctions List)

    Illinois Department of Healthcare and Family Services, Office of Inspector General

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE Before hire (CILA: inquiry no more than 30 days before the first day of work) and annually
    BASIS
    IDHS DDD, Required Criminal Background Check & Registry Clearances (DHS Community Services Agreement, Attachment A); 59 Ill. Adm. Code 115.320(b)(3)(D), (b)(4), (b)(6)

    This registry clearance is used to document individuals or entities are not on the HFS OIG Sanctions List of terminated or suspended providers and barred entities and individuals. It is only conducted prior to employment and annually of an individual or use of a subcontractor or licensed practitioner.

    Read the source dhs.state.il.us

  3. Health Care Worker Registry

    Illinois Department of Public Health

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hire (CILA: inquiry no more than 30 days before the first day of work) and annually
    BASIS
    IDHS DDD, Required Criminal Background Check & Registry Clearances (DHS Community Services Agreement, Attachment A); 59 Ill. Adm. Code 115.320(b)(3)(A), (b)(4), (b)(6), 119.260(e)(7); HCBS Waiver for Adults with DD (IL.0350), Appendix C-2(b)

    This clearance must be conducted at the time of hire and annually thereafter to confirm whether new hires or other employees have a criminal background check result reported to the HCWR.

    Read the source dhs.state.il.us

  4. State Central Register (Child Abuse and Neglect Tracking System, CANTS)

    Illinois Department of Children and Family Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Requested before the start date and annually; DDD lets providers serving only adults start a worker while the result is pending (the CILA rule asks for results before employment), providers serving children may not
    BASIS
    IDHS DDD, Required Criminal Background Check & Registry Clearances (DHS Community Services Agreement, Attachment A); 59 Ill. Adm. Code 115.320(b)(3)(B), (b)(4), (b)(6); HCBS Waiver for Adults with DD (IL.0350), Appendix C-2(b); DDD Information Bulletin DD.25.012

    For Providers not licensed by DCFS: Each employee's name must be cleared through the DCFS CANTS system to document the person does not have a record on this registry. Providers must request clearances in writing to DCFS by following the steps listed on the DCFS Background portal at the time of hire and annually thereafter.

    Read the source dhs.state.il.us

  5. Illinois Sex Offender Registry

    Illinois State Police

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire and annually
    BASIS
    IDHS DDD, Required Criminal Background Check & Registry Clearances (DHS Community Services Agreement, Attachment A); 59 Ill. Adm. Code 115.320(b)(3)(C), (b)(6); 77 Ill. Adm. Code 955.165(c)

    This clearance must be conducted at the time of hire and annually thereafter. Each employee's name must be cleared on the online Illinois Sex Offender Registry to document the person does not have a record on this registry.

    Read the source dhs.state.il.us

  6. Adult Protective Services Registry

    Illinois Department on Aging (hosted by the Department of Public Health)

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire (no more than 30 days before the first day of work) and annually; shown on the employer view of the Health Care Worker Registry
    BASIS
    IDHS DDD, Required Criminal Background Check & Registry Clearances (DHS Community Services Agreement, Attachment A); 89 Ill. Adm. Code 270.404(c); 320 ILCS 20/7.5(c)

    This clearance must be done at the time of hire and annually thereafter. The APS registry findings can be found on the portal view of the HCWR check, right below the individual's picture.

    Read the source dhs.state.il.us

  7. Parolee Sex Registrant Search

    Illinois Department of Corrections

    NOT SCREENED YET Requires an employer account
    WHEN
    AT HIRE Before hire, new unlicensed direct care staff (one of the six internet searches run with the Health Care Worker Registry check); covers registrants on IDOC parole or supervised release
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); day training programs, CILAs and the DDD FMS are health care employers (225 ILCS 46/15)

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation the Illinois Sex Offender Registry, the Department of Corrections' Sex Offender Search Engine, the Department of Corrections' Inmate Search Engine

    Read the source ilga.gov

  8. Individual in Custody Search

    Illinois Department of Corrections

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, new unlicensed direct care staff (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); day training programs, CILAs and the DDD FMS are health care employers (225 ILCS 46/15)

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation the Illinois Sex Offender Registry, the Department of Corrections' Sex Offender Search Engine, the Department of Corrections' Inmate Search Engine

    Read the source ilga.gov

  9. Wanted Fugitives

    Illinois Department of Corrections

    SCREENED BY EZOIG Offender registry search
    WHEN
    AT HIRE Before hire, new unlicensed direct care staff (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); day training programs, CILAs and the DDD FMS are health care employers (225 ILCS 46/15)

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the Department of Corrections Wanted Fugitives Search Engine, the National Sex Offender Public Registry

    Read the source ilga.gov

  10. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, new unlicensed direct care staff (one of the six internet searches run with the Health Care Worker Registry check)
    BASIS
    77 Ill. Adm. Code 955.165(c); 225 ILCS 46/15 ("initiate"); day training programs, CILAs and the DDD FMS are health care employers (225 ILCS 46/15)

    Educational entities and health care employers shall conduct Internet searches on certain web sites, including without limitation ... the National Sex Offender Public Registry, and the website of the Health and Human Services Office of Inspector General

    Read the source ilga.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. License Lookup

    Illinois Department of Financial and Professional Regulation

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE At hire, licensed staff such as nurses
    BASIS
    59 Ill. Adm. Code 115.320(b)(1) requires staff to be licensed or certified as Illinois law requires; verifying the licence is standard practice

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE At hire; periodically after (standard practice)
    BASIS
    Standard practice; HFS screens enrolling Medicaid providers against SAM in IMPACT (HFS Handbook Chapter 100, Topic 101.6), no rule names it for staff

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based Illinois State Police check reported to the Health Care Worker Registry for every new hire not already on it with a fingerprint check (225 ILCS 46/33; IDHS DDD Community Services Agreement)
  • A DHS waiver is needed to employ someone with an indicated CANTS finding (59 Ill. Adm. Code 115.320(b)(9))
  • Direct support person training before working alone, per the DDD Training Requirements Manual
  • Hire and separation dates entered in the Health Care Worker Registry within 30 days, and employment verified there at least annually (225 ILCS 46/33(i); 77 Ill. Adm. Code 955.145)

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Requires an employer account
Searches go through the employer's own account with the agency, so ezOIG doesn't run them for you.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Illinois's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Illinois Department of Healthcare and Family Services (HFS) or your own counsel before relying on it.

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