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GEORGIA · CARE PROGRAM

Nursing Home and Intermediate Care Home

Owners, administrators, directors and direct access employees of nursing homes, skilled nursing facilities and intermediate care homes; nurse aides and dining assistants get the registry checks before they serve.

NURSING FACILITY · ON FILE
Registries named
9
Required
8
Expected
1
Screened by ezOIG
5 of 9
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY Before hire for every licensed home (registry check under 111-8-12); before hire and monthly for Medicaid providers
    BASIS
    DCH Office of Inspector General, Georgia OIG Exclusions List (Medicaid Provider Responsibilities); Part I Policies and Procedures for Medicaid/PeachCare for Kids § 106.24 (HHS-OIG and EPLS monthly); Ga. Comp. R. & Regs. 111-8-12-.04(1) (registry check before the criminal background check), -.03(15) (registry check defined), -.06(1)(a)

    Any provider participating or applying to participate in the Georgia Medicaid program, including managed care entities, must search the Georgia Medicaid Exclusion List, in addition to the List of Excluded Individuals and Entities (LEIE) and the System for Award Management (SAM) on a monthly basis to determine if any existing employee or contractor has been excluded

    Read the source dch.georgia.gov

  2. Georgia OIG Exclusions List (Georgia Medicaid Exclusion List)

    Georgia Department of Community Health, Office of Inspector General

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY Before hire and monthly, all employees and contractors of Medicaid-enrolled homes
    BASIS
    DCH Office of Inspector General, Georgia OIG Exclusions List (Medicaid Provider Responsibilities)

    Any provider participating or applying to participate in the Georgia Medicaid program, including managed care entities, must search the Georgia Medicaid Exclusion List, in addition to the List of Excluded Individuals and Entities (LEIE) and the System for Award Management (SAM) on a monthly basis to determine if any existing employee or contractor has been excluded

    Read the source dch.georgia.gov

  3. Georgia Nurse Aide Registry

    Georgia Department of Community Health (operated by its contractor, Alliant Health Solutions)

    SCREENED BY EZOIG Checked against the published list of nurse aides with findings; certification is not verified
    WHEN
    AT HIRE Before a nurse aide or dining assistant serves, and before hire for direct access staff under the 111-8-12 registry check (111-8-12 leaves out Georgia-licensed nurses, physicians, dentists and pharmacists, whose licence is verified instead); also other states' registries the home believes hold information
    BASIS
    Ga. Comp. R. & Regs. 111-8-56-.26(1)(b); 111-8-12-.03(15), -.04(1); 42 CFR 483.35(d)(4)-(5), 483.12(a)(3)(ii)

    Before allowing an individual to serve as a nurse aide or a dining assistant, the nursing home shall contact the state's Nurse Aide Registry to determine whether a finding has been entered concerning abuse, neglect, exploitation, or misappropriation of resident property.

    Read the source law.cornell.edu

  4. Georgia Sex Offender Registry

    Georgia Bureau of Investigation

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE Before hire, direct access staff, administrators, onsite managers, directors and owners (111-8-12 leaves out Georgia-licensed nurses, physicians, dentists and pharmacists, whose licence is verified instead)
    BASIS
    Ga. Comp. R. & Regs. 111-8-12-.04(1) (registry check before the criminal background check), -.03(15) (registry check defined), -.06(1)(a)

    "Registry check" means a review of the nurse aide registry provided for in O.C.G.A. § 31-2-14, the state sexual offender registry, and the List of Excluded Individuals and Entities as authorized in Sections 1128 and 1156 of the federal Social Security Act

    Read the source law.cornell.edu

  5. Georgia Secretary of State Licensee Search (Professional Licensing Boards, GOALS)

    Georgia Secretary of State, Professional Licensing Boards Division (includes the Georgia Board of Nursing)

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before hire, licensed staff
    BASIS
    Ga. Comp. R. & Regs. 111-8-56-.26(1); 111-8-12-.04(2); 42 CFR 483.12(a)(3)(iii)

    Prior to hiring an employment applicant, each nursing home shall first screen the potential employee for a history of abuse, neglect, or exploitation. This includes attempting to obtain information from previous employers and current employers and checking with the applicable licensing boards and registries.

    Read the source law.cornell.edu

  6. Georgia Certified Medication Aide Registry

    Georgia Department of Community Health

    NOT SCREENED YET The registry blocks automated access
    WHEN
    AT HIRE Before employing a certified medication aide; the aide must be listed and in good standing
    BASIS
    Ga. Comp. R. & Regs. 111-8-56-.04(5)

    A nursing home shall not employ an individual as a certified medication aide unless such individual is listed in the medication aide registry established and maintained by the Department

    Read the source law.cornell.edu

  7. Georgia criminal history record check by name (GCIC, through local law enforcement)

    Georgia Bureau of Investigation, Georgia Crime Information Center; requests go through local sheriff's offices and police departments

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before a new direct access employee works during the 30-day grace period while the fingerprint check is pending
    BASIS
    Ga. Comp. R. & Regs. 111-8-12-.06(3)(a)

    In order for facilities subject to federal regulations that require background screening before employment to utilize the 30-day grace period, the facility first must obtain a GCIC state criminal history record check comparison of data with information other than fingerprints

    Read the source law.cornell.edu

  8. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY Before hire and monthly, all employees and contractors of Medicaid-enrolled homes
    BASIS
    DCH Office of Inspector General, Georgia OIG Exclusions List (Medicaid Provider Responsibilities); Part I Policies and Procedures for Medicaid/PeachCare for Kids § 106.24 (EPLS, now SAM, monthly)

    Any provider participating or applying to participate in the Georgia Medicaid program, including managed care entities, must search the Georgia Medicaid Exclusion List, in addition to the List of Excluded Individuals and Entities (LEIE) and the System for Award Management (SAM) on a monthly basis to determine if any existing employee or contractor has been excluded

    Read the source dch.georgia.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, for anyone who lived outside Georgia in the previous two years
    BASIS
    111-8-12-.04(1) requires registry checks in every state lived in during the previous two years; NSOPW searches the other states' sex offender registries in one place

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint-based GCIC and FBI check through DCH's GCHEXS for owners, administrators, onsite managers, directors and direct access employees before hire or placement; a pending check allows up to 30 days of supervised direct access, never for administrators, directors or onsite managers (Ga. Comp. R. & Regs. 111-8-12-.05, -.06); the home makes a written determination for each applicant (111-8-56-.26(1)(a))
  • Nurse aide registry verification and a search of every other State registry the facility believes holds information on the aide (42 CFR 483.35(d)(4)-(5))
  • Information from previous and current employers before hire (111-8-56-.26(1))
  • Nurses, physicians, pharmacists and dentists licensed in Georgia are outside the fingerprint requirement once their licence is verified in good standing (111-8-12-.03(8); DCH LTC Background Checks FAQ)
  • Nurse aide training and competency evaluation within 4 months (42 CFR 483.35(d)(1))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Georgia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Georgia Department of Community Health (DCH), Division of Medical Assistance Plans or your own counsel before relying on it.

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