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DISTRICT OF COLUMBIA · CARE PROGRAM

Nursing Facility (Nursing Home)

Employees and contract workers with direct resident access in a nursing home licensed under 22-B DCMR Chapter 32 and certified under 42 CFR 483, with registry verification for every nurse aide.

NURSING FACILITY · ON FILE
Registries named
6
Required
4
Expected
2
Screened by ezOIG
4 of 6
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Within 45 days before hire or contract, all staff with direct patient, resident or client access
    BASIS
    22-B DCMR § 4701.1(c)

    The Department of Health and those facilities identified pursuant to § 4701.1 verify by means of a check, that the person’s name is not on the Dru Sjodin National Sex Offender Public Website coordinated by the United States Department of Justice, or the Nurse Aide Abuse Registry of the District of Columbia or such registry in the state or states in which the person has lived or worked; and

    Read the source dcregs.dc.gov

  2. DC Nurse Aide Registry (CNA Registry)

    DC Health, Board of Nursing (registry run by Credentia)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before a nurse aide starts; also every other state's registry the facility believes holds the aide (42 CFR 483.35(d)(5))
    BASIS
    42 CFR 483.35(d)(4)

    Before allowing an individual to serve as a nurse aide, a facility must receive registry verification that the individual has met competency evaluation requirements

    Read the source ecfr.gov

  3. Certified Nurse Aide Abuse Registry

    DC Health, Board of Nursing

    SCREENED BY EZOIG Read with the nurse aide registry check
    WHEN
    AT HIRE Before hire or contract, all staff; also the registry of any other state where the person lived or worked (22-B DCMR § 4701.1(c))
    BASIS
    22-B DCMR § 3202.3; D.C. Code § 44-552(g); 42 CFR 483.12(a)(3)(ii)

    A person whose name appears on the nurse aide abuse registry or who has been convicted of a crime involving one of the following with regard to a resident or an individual within that person's care shall not provide services in the facility:

    Read the source dcregs.dc.gov

  4. Licensure Lookup Portal (Verify a License)

    DC Health, Health Regulation and Licensing Administration

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE At hire; keep current: nurses and other licensed, registered or certified staff
    BASIS
    22-B DCMR § 3202.4

    Each employee or person hired under contract who requires licensure, registration or certification in order to provide resident care shall be licensed, registered or certified under the laws and regulations of the District.

    Read the source dcregs.dc.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    42 CFR 1001.1901 bars Medicaid payment for services by excluded people and CMS SMDL #09-001 asks for monthly checks; no DC rule found names the check for staff; DHCF's Provider Self-Audit Protocol lists exclusion checks on all staff among basic controls

    Next, see if basic operations controls are in place and working. This includes such controls as: Criminal, exclusion, suspension, and debarment checks on all staff;

    Read the source dhcf.dc.gov

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Standard practice for DC Medicaid providers: DHCF's Provider Self-Audit Protocol lists exclusion, suspension and debarment checks on all staff among basic controls; no DC rule names SAM.gov

    Next, see if basic operations controls are in place and working. This includes such controls as: Criminal, exclusion, suspension, and debarment checks on all staff;

    Read the source dhcf.dc.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Fingerprint or live-scan criminal background check through MPD and the FBI within 45 days before hire, repeated every 4 years unless the person is enrolled in rap back (22-B DCMR §§ 4701.1(a), 4701.2, 4701.4; D.C. Code § 44-552)
  • Sworn statement that no criminal matters are pending (22-B DCMR § 4701.1(d))
  • Nurse aide training and competency evaluation (42 CFR 483.35(d))
  • Documentation of the presence or absence of communicable disease (22-B DCMR § 3202.2)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.

Guidance, not legal advice

This page summarizes ezOIG's research into District of Columbia's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with Department of Health Care Finance (DHCF) or your own counsel before relying on it.

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