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NEW JERSEY · CARE PROGRAM

Long-Term Care Facility (Nursing Home)

Direct care staff, nurse aides and licensed staff of facilities licensed under N.J.A.C. 8:39.

NURSING FACILITY · ON FILE
Registries named
7
Required
5
Expected
2
Screened by ezOIG
4 of 7
Rules checked
October 16, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    MONTHLY At hire and monthly
    BASIS
    DMAHS Newsletter Vol. 33 No. 02 (January 2023, revised April 2023)

    Providers and MCOs are required to verify that any current or prospective employees (regular or temporary), contractors or subcontractors ... are not excluded, unlicensed or uncertified by searching the following databases on a monthly basis: ... Federal exclusions database (mandatory): https://exclusions.oig.hhs.gov/

    Read the source njmmis.com

  2. New Jersey Ineligible Provider List (Ineligible Provider Search)

    Office of the State Comptroller, Medicaid Fraud Division

    NOT SCREENED YET The registry blocks automated access
    WHEN
    MONTHLY At hire and monthly
    BASIS
    DMAHS Newsletter Vol. 33 No. 02 (January 2023, revised April 2023); N.J.A.C. 10:49-11.1(b)

    Providers and MCOs are required to verify that any current or prospective employees (regular or temporary), contractors or subcontractors ... are not excluded, unlicensed or uncertified by searching the following databases on a monthly basis: ... State of New Jersey debarment list (mandatory): https://nj.gov/comptroller/doc/nj_debarment_list.pdf

    Read the source njmmis.com

  3. Consolidated Debarment Report: Medical Debarment Search

    New Jersey Department of the Treasury, Division of Revenue and Enterprise Services

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    MONTHLY At hire and monthly
    BASIS
    DMAHS Newsletter Vol. 33 No. 02 (January 2023, revised April 2023)

    Providers and MCOs are required to verify that any current or prospective employees (regular or temporary), contractors or subcontractors ... are not excluded, unlicensed or uncertified by searching the following databases on a monthly basis: ... N.J. Treasurer’s exclusions database (mandatory): http://www.state.nj.us/treasury/revenue/debarment/debarsearch.shtml

    Read the source njmmis.com

  4. New Jersey Nurse Aide Registry (Online Public Registry)

    New Jersey Department of Health (run by PSI)

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    MONTHLY Before employing a nurse aide, and monthly
    BASIS
    DMAHS Newsletter Vol. 33 No. 02 (January 2023, revised April 2023); N.J.A.C. 8:39-43.15(a); 42 CFR 483.35(d)(4)

    Providers and MCOs are required to verify that any current or prospective employees ... are not excluded, unlicensed or uncertified by searching the following databases on a monthly basis: ... N.J. Department of Health licensure and certification database, including: ... Certified Nurse Aides/Personal Care Assistants, and Certified Medication Aides (mandatory, if applicable)

    Read the source njmmis.com

  5. License Verification System

    New Jersey Division of Consumer Affairs

    SCREENED BY EZOIG License verification
    WHEN
    MONTHLY At hire and monthly, licensed staff
    BASIS
    DMAHS Newsletter Vol. 33 No. 02 (January 2023, revised April 2023); 42 CFR 483.12(a)(3)(iii)

    Providers and MCOs are required to verify that any current or prospective employees (regular or temporary), contractors or subcontractors ... are not excluded, unlicensed or uncertified by searching the following databases on a monthly basis: ... N.J. Division of Consumer Affairs licensure databases, including all licensed healthcare professionals (mandatory, if applicable)

    Read the source njmmis.com

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SBI 212B Name-Based Criminal History Record Check

    New Jersey State Police, State Bureau of Identification

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire, direct care staff without a certification fingerprint check, where indicated
    BASIS
    N.J.A.C. 8:39-9.3(b) lists criminal background checks "where indicated or necessary" among the facility's reasonable efforts; it names no particular search

    ("Reasonable efforts" shall include an inquiry on the employment application, reference checks, and/or criminal background checks where indicated or necessary.)

    Read the source law.cornell.edu

  2. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    MONTHLY At hire and monthly
    BASIS
    Not named in DMAHS Newsletter 33-02, which lists only the LEIE among federal lists; standard practice for New Jersey Medicaid providers

Also required

Not registry lookups; ezOIG doesn't run these
  • Nurse aides: fingerprint-based State Police and FBI criminal history check through the Department of Health before full certification, renewed every two years (N.J.S.A. 26:2H-83; N.J.A.C. 8:43I-2)
  • Inquiry to any other state's nurse aide registry where the facility believes the aide is registered (N.J.A.C. 8:39-43.15(a); 42 CFR 483.35(d)(5))
  • Employment application inquiry and reference checks as part of reasonable efforts (N.J.A.C. 8:39-9.3(b))
  • Licensed nursing home administrator (N.J.A.C. 8:39-9.2(a))

Why some registries are not screened yet

The registry blocks automated access
The registry's website turns away automated lookups. We don't work around that, so for now your staff search it themselves.
The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into New Jersey's rules for this program, checked against the regulations as of October 16, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with New Jersey Department of Human Services, Division of Medical Assistance and Health Services (DMAHS) or your own counsel before relying on it.

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