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MAINE · CARE PROGRAM

Home and Community Benefits for Adults with Intellectual Disabilities or Autism (Sections 21 and 29)

Employees, contractors, volunteers and students providing services, and adults living in Shared Living or Family-Centered homes.

IDD WAIVER · ON FILE
Registries named
10
Required
6
Expected
4
Screened by ezOIG
6 of 10
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, then rescreen at set intervals (DHHS suggests annually or quarterly)
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-8(Y); MaineCare provider bulletin, Nov. 18, 2022

    ensure that excluded individuals or entities are not employed or utilized to provide services, receive payments, or submit claims, to the MaineCare Program. Excluded provider information can be referenced at the Health and Human Services Office of Inspector General web site: http://exclusions.oig.hhs.gov

    Read the source maine.gov

  2. Maine Excluded Providers Database (MaineCare excluded provider list)

    Office of MaineCare Services, Program Integrity Unit (Maine DHHS)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE Before hire, then rescreen at set intervals (DHHS suggests annually or quarterly)
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-8(Y); MaineCare provider bulletin, Nov. 18, 2022

    Providers must screen all new potential employees prior to hire and should routinely screen all staff at set time intervals, e.g., annually, quarterly, etc. Providers must check both the state and federal websites.

    Read the source maine.gov

  3. Maine Registry of Certified Nursing Assistants and Direct Care Workers

    Maine DHHS, Division of Licensing and Certification

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hiring a direct support professional
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-12; 22 M.R.S. § 1812-J

    MaineCare providers that hire CNAs or DCWs must check the Maine Certified Nursing Assistants and Direct Care Worker Registry

    Read the source maine.gov

  4. Adult Protective Services substantiation check

    Maine DHHS, Office of Aging and Disability Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire, then every 24 months
    BASIS
    MaineCare Benefits Manual Ch. II, §§ 21.10-10, 29.10-8

    The provider shall contact child and adult protective services (including OADS and the Office of Child and Family Services) units within State government to obtain any record of substantiated allegations of abuse, neglect or exploitation against an employment applicant before hiring the same.

    Read the source maine.gov

  5. Child Abuse Registry Background Check

    Maine DHHS, Office of Child and Family Services, Background Check Unit

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire, then every 24 months
    BASIS
    MaineCare Benefits Manual Ch. II, §§ 21.10-10, 29.10-8

    The provider shall contact child and adult protective services (including OADS and the Office of Child and Family Services) units within State government to obtain any record of substantiated allegations of abuse, neglect or exploitation against an employment applicant before hiring the same.

    Read the source maine.gov

  6. Professional and occupational licensee search (ALMS)

    Maine Department of Professional and Financial Regulation; Maine State Board of Nursing

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE Before hire, then every 24 months, licensed staff
    BASIS
    MaineCare Benefits Manual Ch. II, §§ 21.10-10, 29.10-8

    Background checks on persons professionally licensed by the State of Maine will include a confirmation that the licensee is in good standing with the appropriate licensing board or entity.

    Read the source maine.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. Maine Criminal History Record & Juvenile Crime Information Request

    Maine State Police, State Bureau of Identification

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE Before hire, then every 24 months
    BASIS
    §§ 21.10-10 and 29.10-8 require a criminal history check every two years without naming the source

  2. Maine Sex Offender Registry

    Maine State Police, State Bureau of Identification

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE Before hire, through the MBCC once the agency uses it
    BASIS
    Disqualifying under 10-144 C.M.R. Ch. 60 once the agency uses the MBCC (22 M.R.S. § 9054(7)(S), added 2025)

  3. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire, through the MBCC once the agency uses it
    BASIS
    Disqualifying under 10-144 C.M.R. Ch. 60 once the agency uses the MBCC (22 M.R.S. § 9054(7)(S), added 2025)

  4. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire, then rescreen with the LEIE
    BASIS
    Named as a federal site to check in the MaineCare bulletin of Nov. 18, 2022; no rule requires it

    Another federal exclusion website to check is the System for Award Management

    Read the source maine.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Background checks on every adult living in a Shared Living or Family-Centered home (MaineCare Benefits Manual Ch. II, §§ 21.10-10, 29.10-8)
  • Habitual offender status under 29-A M.R.S. § 2551-A bars hiring (§§ 21.10-10, 29.10-8)
  • Brain injury (Section 18) and other related conditions (Section 20) waivers require criminal, APS and CPS checks before hire (§§ 18.10-9, 20.10-16)

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Maine's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with MaineCare (Office of MaineCare Services, Maine Department of Health and Human Services) or your own counsel before relying on it.

Screen for Maine IDD Waiver.

Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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