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MAINE · CARE PROGRAM

Assisted Living and Residential Care Facilities

All employees of assisted living and residential care facilities (including adult family care homes and PNMIs), which must use the MBCC.

ASSISTED HOUSING · ON FILE
Registries named
8
Required
7
Expected
1
Screened by ezOIG
6 of 8
Rules checked
October 15, 2026

Required checks

Named by a regulation, a statute or the state's Medicaid agency

  1. List of Excluded Individuals/Entities

    HHS Office of Inspector General

    SCREENED BY EZOIG Federal exclusion check against the HHS-OIG list
    WHEN
    AT HIRE Before hire, then rescreen at set intervals (DHHS suggests annually or quarterly)
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-8(Y); 10-144 C.M.R. Ch. 60, § 3(I)(3); MaineCare provider bulletin, Nov. 18, 2022

    ensure that excluded individuals or entities are not employed or utilized to provide services, receive payments, or submit claims, to the MaineCare Program. Excluded provider information can be referenced at the Health and Human Services Office of Inspector General web site: http://exclusions.oig.hhs.gov

    Read the source maine.gov

  2. Maine Excluded Providers Database (MaineCare excluded provider list)

    Office of MaineCare Services, Program Integrity Unit (Maine DHHS)

    SCREENED BY EZOIG State Medicaid exclusion list check
    WHEN
    AT HIRE Before hire, then rescreen at set intervals (DHHS suggests annually or quarterly)
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-8(Y); MaineCare provider bulletin, Nov. 18, 2022

    Providers must screen all new potential employees prior to hire and should routinely screen all staff at set time intervals, e.g., annually, quarterly, etc. Providers must check both the state and federal websites.

    Read the source maine.gov

  3. Maine Registry of Certified Nursing Assistants and Direct Care Workers

    Maine DHHS, Division of Licensing and Certification

    SCREENED BY EZOIG Nurse aide registry check
    WHEN
    AT HIRE Before hiring a CNA or direct care worker
    BASIS
    MaineCare Benefits Manual Ch. I, § 1.03-12; 10-144 C.M.R. Ch. 60, § 3(I)(3); 22 M.R.S. § 1812-G(5)

    MaineCare providers that hire CNAs or DCWs must check the Maine Certified Nursing Assistants and Direct Care Worker Registry

    Read the source maine.gov

  4. Maine Sex Offender Registry

    Maine State Police, State Bureau of Identification

    SCREENED BY EZOIG Sex offender registry check
    WHEN
    AT HIRE Before hire through the MBCC (DHHS does not enforce the rule's 5-year recheck while fingerprinting is not in use)
    BASIS
    10-144 C.M.R. Ch. 113, Part A § 9(B), Part B § 9(B); 10-144 C.M.R. Ch. 60, § 3(I)(3); 22 M.R.S. § 9054

    Lists prohibiting employment include the following: a. National Sex Offender Public Website; b. Maine Sex Offender Registry;

    Read the source backgroundcheck.maine.gov

  5. National Sex Offender Public Website

    U.S. Department of Justice

    NOT SCREENED YET The registry's terms forbid automated searches
    WHEN
    AT HIRE Before hire through the MBCC (DHHS does not enforce the rule's 5-year recheck while fingerprinting is not in use)
    BASIS
    10-144 C.M.R. Ch. 113, Part A § 9(B), Part B § 9(B); 10-144 C.M.R. Ch. 60, § 3(I)(3); 22 M.R.S. § 9054

    Lists prohibiting employment include the following: a. National Sex Offender Public Website; b. Maine Sex Offender Registry;

    Read the source backgroundcheck.maine.gov

  6. Adult Protective Services substantiation check

    Maine DHHS, Office of Aging and Disability Services

    NOT SCREENED YET Checked by request to the agency
    WHEN
    AT HIRE At hire; result kept in the employee record
    BASIS
    10-144 C.M.R. Ch. 113, Part A § 9(D), Part B § 9(F)

    Results of an Adult Protective Services check;

    Read the source maine.gov

  7. Professional and occupational licensee search (ALMS)

    Maine Department of Professional and Financial Regulation; Maine State Board of Nursing

    SCREENED BY EZOIG License verification
    WHEN
    AT HIRE Before hire, licensed and certified staff
    BASIS
    10-144 C.M.R. Ch. 113, Part A § 9(B), Part B § 9(B)

    Prior to employing licensed or certified staff, the facility must verify that the person has a valid and current license or certification.

    Read the source maine.gov

Expected checks

Standard practice, or implied by a provider's enrollment duties; no rule names them outright

  1. SAM.gov exclusions

    General Services Administration

    SCREENED BY EZOIG Federal exclusion check against SAM.gov
    WHEN
    AT HIRE Before hire, then rescreen with the LEIE
    BASIS
    Named as a federal site to check in the MaineCare bulletin of Nov. 18, 2022; no rule requires it

    Another federal exclusion website to check is the System for Award Management

    Read the source maine.gov

Also required

Not registry lookups; ezOIG doesn't run these
  • Comprehensive background check through the Maine Background Check Center (Maine State Bureau of Identification criminal history plus registry checks) before hire, with up to 60 days of conditional employment and rap back monitoring; the statute's fingerprint-based state and FBI check is not yet in use, and DHHS does not enforce the rule's 5-year recheck (22 M.R.S. §§ 9054, 9057; 10-144 C.M.R. Ch. 60, § 3)
  • Department of Motor Vehicles driving record for staff expected to transport residents (10-144 C.M.R. Ch. 113, Part A § 9(D), Part B § 9(F))
  • Verification of prior employment, including eligibility for rehire (10-144 C.M.R. Ch. 113, Part A § 9(D), Part B § 9(F))

Why some registries are not screened yet

The registry's terms forbid automated searches
The registry's terms, or the law behind it, rule out automated or third-party searches, so ezOIG doesn't run them.
Checked by request to the agency
The agency answers a written request or form rather than an online search.

Guidance, not legal advice

This page summarizes ezOIG's research into Maine's rules for this program, checked against the regulations as of October 15, 2026. Rules change, and an agency's own contract or license can add to them. Confirm what applies to you with MaineCare (Office of MaineCare Services, Maine Department of Health and Human Services) or your own counsel before relying on it.

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Choose this program when you set up your organization, and ezOIG runs the registries it screens on your schedule.

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